Chase missed Carepatron sessions for you
Every morning, WebRun opens Carepatron, finds yesterday's appointments marked as a no-show or a late cancellation, logs each client and their last session date to Google Sheets, and drafts a gentle rebooking email in Gmail for the practitioner to review before it goes out.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I follow up with clients who miss a Carepatron appointment?
Every morning, WebRun finds Carepatron appointments marked as a no-show or late cancellation, logs each client to Google Sheets, and drafts a warm rebooking email in Gmail for the practitioner to review. Clients who fall through the cracks get a timely, personal nudge instead of quietly disappearing from the schedule.
- Missed sessions get a follow-up the next morning, not weeks later
- Clients who already rebooked are skipped automatically
- A dated log of no-shows builds up in Sheets without manual tracking
Built for Therapists · counselors · health and wellness practitioners · solo practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.carepatron.comin a real browser with your saved login - no setup, no API keys. -
1
Carepatron - find missed sessions
carepatron.com
WebRun opens Carepatron to find missed sessions. - Open Carepatron and filter yesterday's appointments to no-show or late cancellation
- Capture the client name, practitioner, and the missed session's date
- Check whether the client already has a new appointment booked
Done when Every missed session from yesterday is identified with its client and practitioner.
-
2
Google Sheets - log the missed session
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the missed session. - Open the missed session tracker
- Add a row for each client with the date, practitioner, and rebooked status
- Mark a client as resolved once a new appointment appears
Done when Every missed session is logged with its current rebooking status.
-
3
Gmail - draft the rebooking email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the rebooking email. - Draft a short, warm email inviting the client to rebook
- Skip anyone who already has a new appointment on the calendar
- Leave every draft in Gmail for the practitioner to review and send
Done when A drafted rebooking email is waiting for each client who has not rebooked.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients without the practitioner seeing it first?
No. WebRun only drafts the rebooking email in Gmail. The practitioner reads it, edits if needed, and sends it themselves, nothing goes out on its own.
How does it know a client already rebooked?
It checks the live Carepatron schedule each morning, so a client who already booked a new session is marked resolved and skipped in the drafts.
Does it touch clinical notes or records?
No. It only reads appointment status. It never opens, edits, or drafts anything from a client's notes or health records.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.