Warn you before Canto asset usage rights expire
Every morning, WebRun opens Canto, checks brand assets for usage rights or licenses that expire within the next thirty days, logs each one on a Trello board so the team can track what needs replacing, and posts an alert to Microsoft Teams so nobody publishes an asset whose usage rights already lapsed.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I avoid using a Canto brand asset after its usage rights expire?
WebRun checks Canto every morning for brand assets whose usage rights expire within thirty days, logs them on a Trello renewal board, and posts a Microsoft Teams alert once expiry is within a week. Teams get an early warning instead of discovering an asset usage rights lapsed after it was already published again.
- Expiring usage rights get flagged thirty days out, not after the fact
- Legal exposure from an expired asset drops sharply
- The renewal board shows exactly what needs replacing and by when
Built for brand managers · legal and compliance teams · enterprise marketing teams · DAM administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.canto.comin a real browser with your saved login - no setup, no API keys. -
1
Canto - find assets nearing rights expiration
canto.com
WebRun opens Canto to find assets nearing rights expiration. - Open Canto and check assets with a usage rights or license expiration date on file
- Flag anything expiring within the next thirty days
- Note which campaigns or pages currently use that asset
Done when Every asset with a usage rights date has been checked.
-
2
Trello - log them on a tracking board
trello.com How to Automate Trello
WebRun opens Trello to log them on a tracking board. - Log each expiring asset on the Trello asset renewal board
- Note the expiration date and where it is currently used
- Move the card once a replacement or renewal is confirmed
Done when Expiring assets are logged on the Trello board.
-
3
Microsoft Teams - post an expiry alert
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post an expiry alert. - Post an alert to Microsoft Teams for anything expiring within seven days
- Name the asset and where it is still in use
- Flag it clearly so nobody republishes it after expiry
Done when A Teams alert has been posted for anything expiring within a week.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it remove or replace the asset itself?
No. WebRun only flags assets with rights nearing expiration and tracks them on Trello. Replacing or renewing a license is always a manual decision.
How does it know an asset usage rights are expiring?
It reads the expiration date recorded on the asset in Canto. Assets without a date on file are not flagged.
What happens if we keep using an asset past expiry?
WebRun cannot stop that on its own. Its job is to warn early enough, at thirty and seven days out, that the team can act before it happens.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.