Track outbound referrals and confirm receipt at your birth center
Every Monday, WebRun opens Maternity Neighborhood, finds outbound referrals sent in the past 30 days that have not yet received a response or report, logs the open items to a Google Sheet, and posts a referral status digest to Slack so your midwives can follow up.
- No credit card
- Under $0.01 per run
- Cancel anytime
How can I automatically track whether outbound referrals have received a response at my birth center?
WebRun opens Maternity Neighborhood every Monday, finds outbound referrals sent in the past 30 days without a returned result, logs open items by aging to a Google Sheet, and posts a care-team digest to Slack. Follow-up with external providers is handled by your midwives. Client PHI stays inside HIPAA-compliant systems.
- No outbound referral goes untracked past 14 days without a care-team flag
- Care team has a weekly referral status update without manual chart review
- Google Sheet aging data shows patterns in slow-responding specialist or lab partners
Built for birth centers · midwifery practices · care coordinators · freestanding birth centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.maternityneighborhood.comin a real browser with your saved login - no setup, no API keys. -
1
Maternity Neighborhood - find open outbound referrals
maternityneighborhood.com How to Automate Maternity Neighborhood
WebRun opens Maternity Neighborhood to find open outbound referrals. - Open Maternity Neighborhood and navigate to the referral or care coordination section
- Identify referrals sent in the past 30 days that have no result or response on file
- Capture the referral date, receiving provider type, and the number of days elapsed for each open referral, using record IDs rather than client names
Done when All open outbound referrals from the past 30 days are listed with their elapsed time.
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2
Google Sheets - log referral status tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log referral status tracker. - Update the referral tracker Google Sheet with all open referrals
- Include columns for referral date, provider type, days open, and a follow-up status field
- Highlight rows where the referral has been open more than 14 days
Done when The Google Sheet referral tracker is current with all open items flagged by urgency.
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3
Slack - post referral digest to care team
slack.com How to Automate Slack
WebRun opens Slack to post referral digest to care team. - Post a weekly referral digest to the care team Slack channel
- Include the count of open referrals and how many are past 14 days
- Link to the Google Sheet for full detail so midwives can action follow-ups
Done when Care team has a Monday referral status update in Slack with the full tracker linked.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the specialist or lab on my behalf to request results?
No. WebRun tracks the open referral and surfaces it to your care team, but all follow-up with external providers is done by your midwives or care coordinators. PHI is not shared externally.
How does it know whether a referral result has been received?
It checks Maternity Neighborhood for a linked result or response document on each referral record. If no response is on file, the referral stays on the open list.
Does the Slack digest or Google Sheet contain patient health information?
The Slack digest uses counts and provider types only. The Google Sheet uses record IDs, not client names. Full referral details, including PHI, remain inside Maternity Neighborhood.
Related templates
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