Track supplier chargebacks before they erode your margin
Every Monday, WebRun opens VIP, captures each new supplier chargeback's reason code and amount, logs it to a Google Sheets tracker with the dispute deadline calculated, and posts a Microsoft Teams alert on anything with fewer than five days left to dispute.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track supplier chargebacks before the dispute window closes?
WebRun tracks your supplier chargebacks every week. It opens VIP, captures each new deduction's reason code and amount, logs it to a Google Sheets tracker with the dispute deadline calculated, and posts a Microsoft Teams alert on anything with fewer than five days left to dispute, so a chargeback never expires unnoticed while it sits in a spreadsheet.
- Every chargeback is logged the week it is issued, not discovered at close
- Dispute deadlines are counted down automatically instead of tracked by memory
- AR sees anything expiring within five days before it is too late to dispute
Built for beer distributors · wine wholesalers · AR and finance teams · beverage distribution accounting
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.vipinsights.comin a real browser with your saved login - no setup, no API keys. -
1
VIP - find new chargebacks
vipinsights.com How to Automate VIP
WebRun opens VIP to find new chargebacks. - Open VIP and go to the supplier deductions or chargebacks view
- Capture each new chargeback's reason code, amount, and the date it was issued
- Note which supplier and invoice each one ties back to
Done when Every new chargeback this week is captured with its reason code and amount.
-
2
Google Sheets - log the chargeback tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the chargeback tracker. - Open the chargeback tracker sheet
- Append each new chargeback as a dated row with supplier, reason, and amount
- Calculate days remaining in the dispute window for each
Done when Every chargeback is logged with its dispute deadline calculated.
-
3
Microsoft Teams - alert on disputes due soon
teams.microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to alert on disputes due soon. - Post an alert listing chargebacks with fewer than five days left to dispute
- Show the supplier, amount, and reason code for each
- Keep the alert internal to the AR team
Done when AR has this week's dispute deadline alert in Teams.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it dispute the chargeback with the supplier?
No. WebRun only logs the chargeback and flags the deadline in Teams. Someone on your AR team decides whether to dispute it and contacts the supplier directly.
Where does the chargeback data come from?
From VIP's supplier deductions view, the reason code, amount, and date issued for each one. WebRun reads it fresh every week, it never estimates a figure.
How is the dispute deadline calculated?
From the date the chargeback was issued in VIP plus your dispute window. WebRun counts down the days remaining and flags anything with fewer than five days left.
Related templates
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