Chase invoices stuck in AvidXchange approval
Every morning, WebRun opens AvidXchange, checks which invoices have sat in approval for more than two days, posts the full stuck list to Telegram, and texts each approver through Twilio so payments don't stall just because an invoice is waiting on a click.
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How do I chase invoices stuck in AvidXchange approval?
WebRun checks AvidXchange every morning for invoices stuck in approval more than two days, posts the full chase list to Telegram, and texts each approver through Twilio. It never approves or pays an invoice itself, so stuck approvals get unblocked by the person holding them up, not by digging through the queue yourself.
- Stuck invoices get chased within two days, not a full billing cycle
- Approvers hear directly instead of the request getting lost in email
- Already approved invoices never generate a duplicate chase
Built for accounts payable teams · controllers · finance managers · property management operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.avidxchange.comin a real browser with your saved login - no setup, no API keys. -
1
AvidXchange - check invoices stuck in approval
avidxchange.com
WebRun opens AvidXchange to check invoices stuck in approval. - Open AvidXchange and list invoices pending approval
- Note how many days each has been waiting and who it's assigned to
- Flag anything waiting more than two days
Done when Every invoice stuck more than two days is listed with its approver.
-
2
Telegram - post the chase list
telegram.org How to Automate Telegram
WebRun opens Telegram to post the chase list. - Post the full stuck invoice list to the AP channel
- Group invoices by approver
- Put the oldest and largest invoices first
Done when The AP channel has today's stuck invoice list.
-
3
Twilio - text the approver
twilio.com How to Automate Twilio
WebRun opens Twilio to text the approver. - Text each approver the count and total of invoices waiting on them
- Include the oldest invoice's age in days
- Skip anyone with nothing stuck today
Done when Every approver with a stuck invoice has been texted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it approve the invoice or pay the vendor itself?
No. WebRun never sends a payment, issues a refund, or transfers funds on its own. It only reads pending approvals and chases them, leaving every approval and payment decision to your team in AvidXchange.
Who receives the text reminder?
The approver the invoice is currently assigned to in AvidXchange. It texts them directly rather than routing everything through you first.
What happens once an invoice is approved?
It reads the live approval status each morning, so an invoice approved yesterday drops off today's chase list automatically.
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