Catch project budgets before they run hot
Every Friday, WebRun opens Avaza, checks the hours logged against the budget for every active project, logs anything trending over budget to an alerts board in Trello, and posts the full weekly scorecard to Microsoft Teams so project leads see budget risk before it becomes a client conversation.
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How do I catch Avaza projects running over budget before it's a problem?
WebRun checks Avaza every Friday for hours logged against budget on every active project, logs anything trending over 90 percent to a Trello alerts board, and posts the ranked weekly scorecard to Microsoft Teams, so a project running hot on budget gets caught by the project lead before it turns into a difficult client conversation.
- Budget overruns get caught weekly instead of at project close
- Project leads see risk before it reaches a client conversation
- Every over-budget project has a visible alert card
Built for Agencies · professional services firms · project managers · studio operations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.avaza.comin a real browser with your saved login - no setup, no API keys. -
1
Avaza - pull time logged against budget for each project
avaza.com
WebRun opens Avaza to pull time logged against budget for each project. - Open every active project's timesheet summary
- Compare hours logged against the project budget
- Calculate the percentage of budget used
Done when Every active project has a budget-used percentage for the week.
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2
Trello - log any project over budget to the alerts board
trello.com How to Automate Trello
WebRun opens Trello to log any project over budget to the alerts board. - Open the budget alerts board
- Add a card for any project over 90 percent of budget
Done when The alerts board reflects every project trending over budget.
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3
Microsoft Teams - post the weekly scorecard
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to post the weekly scorecard. - Rank projects by percentage of budget used
- Post the weekly scorecard to the project leads channel
Done when Project leads have this week's budget scorecard.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does WebRun change any project budgets or logged time?
No. It only reads the numbers already in Avaza. Adjusting a budget or editing logged time is left entirely to your team.
Is the scorecard shared with clients?
No. It's posted only to your internal Microsoft Teams channel and Trello board, never to a client-facing channel.
What counts as over budget?
Any project that's crossed 90 percent of its budgeted hours. WebRun calculates this from the numbers already recorded in Avaza.
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