Know exactly where your renewal pipeline stands every week
Every Monday, WebRun opens Wild Apricot and MemberClicks, segments the renewal pipeline into members who are current, expiring soon, overdue, or lapsed, and posts a structured pipeline report to the membership Slack channel so leadership can track progress toward annual retention goals.
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How do I get an automated weekly membership renewal pipeline report?
Every Monday, WebRun pulls renewal status from Wild Apricot and MemberClicks, segments members into current, expiring, recently lapsed, and deeply lapsed groups, and posts a structured pipeline report to the leadership Slack channel. Staff see member counts, dues values at risk, and week-over-week trends before the weekly meeting starts.
- Leadership sees the full renewal pipeline every Monday before weekly planning
- Tiers and chapters underperforming against prior year are flagged automatically
- No manual spreadsheet work required to track dues at risk each week
Built for association executives · membership directors · board members · professional associations
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.wildapricot.comin a real browser with your saved login - no setup, no API keys. -
1
Wild Apricot - pull renewal status and dues pipeline data
wildapricot.com
WebRun opens Wild Apricot to pull renewal status and dues pipeline data. - Open Wild Apricot and navigate to the member directory and financial reports
- Count members by renewal status: current, expiring within 30 days, expired within 30 days, and lapsed more than 30 days ago
- Note the total dues value at risk in the expiring and lapsed segments
- Check whether renewal reminders have been sent to the expiring segment this week
Done when Wild Apricot renewal counts and dues values are captured for each pipeline segment.
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2
MemberClicks - pull membership status by tier and chapter
memberclicks.com
WebRun opens MemberClicks to pull membership status by tier and chapter. - Open MemberClicks and pull membership status counts broken down by tier and chapter
- Compare this week's renewal completion count to the prior week to show week-over-week momentum
- Flag any tier or chapter where the renewal rate is tracking below the prior year's pace
Done when MemberClicks renewal figures are captured by tier and chapter, with a prior-week comparison.
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3
Slack - post renewal pipeline report to leadership channel
slack.com How to Automate Slack
WebRun opens Slack to post renewal pipeline report to leadership channel. - Post the weekly renewal pipeline report to the membership leadership channel
- Structure the report with four segments: current, expiring soon, recently lapsed, and deeply lapsed, with member counts and dues values
- Include a week-over-week renewal completion trend and flag any tiers or chapters underperforming against last year
- Keep the report concise with a bullet-point format for quick scanning
Done when Leadership has the full renewal pipeline report in Slack every Monday before the weekly meeting.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Is this report shared with members or is it internal only?
This report is internal only. It is posted to a staff Slack channel and is never visible to members. It surfaces operational data for leadership to act on.
Can it track renewal rate against a goal or the prior year?
Yes. WebRun compares this week's renewal completion count against the prior week and, if you set a target in your configuration, will flag when the association is tracking below pace for the year.
Does it cover all membership tiers or can it be scoped to specific ones?
By default, the report covers all membership tiers and chapters available in Wild Apricot and MemberClicks. You can scope it to specific tiers or chapters that matter most to your leadership.
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