Keep committee volunteers engaged and on track
Every Monday, WebRun opens MemberClicks, reviews committee and volunteer rosters for members who have gone quiet or have outstanding tasks, drafts a friendly check-in email for each, and posts a review queue to Slack so staff can approve before any follow-up is sent.
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How do I automatically follow up with committee volunteers who have gone quiet?
WebRun reviews MemberClicks every Monday for committee volunteers with open tasks and no recent activity, then drafts a friendly check-in email in Gmail for each one, naming their role and the outstanding commitment. Staff review and approve every draft in Slack before any follow-up reaches a volunteer, keeping the association's volunteer relationships warm and productive.
- Inactive volunteers receive a timely, personal check-in before committee projects stall
- Staff control every message with a review-and-approve step before sending
- Volunteers on leave or with completed tasks are automatically excluded from follow-up runs
Built for professional associations · trade associations · volunteer coordinators · association staff
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
memberclicks.comin a real browser with your saved login - no setup, no API keys. -
1
MemberClicks - review committee and volunteer activity
memberclicks.com
WebRun opens MemberClicks to review committee and volunteer activity. - Open MemberClicks and navigate to the committee and volunteer management section
- Find volunteers who have an open task or commitment with no recorded activity in the past 14 days
- Capture each volunteer's name, committee, assigned role or task, and last recorded activity date
- Skip volunteers who are marked as on leave or who have a completed status for all current tasks
Done when Every inactive or unresponsive committee volunteer is listed with their role, task, and days since last activity.
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2
Gmail - draft volunteer follow-up emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft volunteer follow-up emails. - Draft a warm, low-pressure check-in email for each volunteer, naming their committee role and the specific open task
- Offer to help with any blockers and restate the deadline or next committee meeting date
- Leave every draft unsent, ready for staff review and any personal additions before sending
Done when A draft follow-up email exists in Gmail for every inactive volunteer, unsent and awaiting staff approval.
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3
Slack - post review queue for staff approval
slack.com How to Automate Slack
WebRun opens Slack to post review queue for staff approval. - Post a weekly volunteer activity summary to the staff channel listing inactive volunteers by committee
- Flag any who have been quiet for more than 21 days as needing priority outreach
- Include a link to the Gmail drafts folder for staff review
Done when Staff have this week's inactive volunteer list in Slack, organized by committee and urgency, with a link to approve drafts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact volunteers directly without staff reviewing the message first?
No. Every follow-up email is saved as a Gmail draft and held unsent until a staff member reviews and approves it, ensuring the tone is right and the task details are accurate.
How does it define inactive for a committee volunteer?
By default, WebRun flags volunteers with an open task who have had no recorded activity in MemberClicks for 14 or more days. You can adjust this threshold to match your committee's working rhythm.
Can it handle volunteers who serve on multiple committees?
Yes. WebRun checks each committee assignment separately and can draft a single consolidated email covering all of a member's open tasks across committees, rather than sending them multiple separate messages.
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