How to Automate Starlight Software

Every can in the yard is a line in Starlight

A roll-off business is measured in cans. A twenty yard on a driveway, a thirty yard behind a restaurant, a forty yard on a demolition site that will be full by Thursday. A container earns nothing in the yard and nothing sitting full on a job site, which is why haulers count turns, not trucks.

Starlight is the waste and recycling ERP haulers run on: roll-off, commercial and residential collection, portable toilets, facility and scale operations, and the municipal reporting that comes with them. It holds the orders and work orders, the jobs and routes, every container and where it is, pricing by market area and material, and the invoices that come out of it.

The people in it are not doing the same job. A dispatcher is matching trucks to today's orders. Someone in the office is billing yesterday's. An owner is looking at what each customer, route and job site actually made.

The haul ends at somebody else's scale house

The load leaves the site and the paperwork starts.

Every haul finishes at a disposal site, a different company with its own scale, its own ticket numbers and, increasingly, its own web portal. The tonnage and tipping fee that decide whether that pull made money are recorded there, not in your system, and somebody fetches them before the invoice goes out. The rate sheet changes and nobody sends a letter.

Around that sits the rest. A county wants a quarterly tonnage report uploaded in its own format. A general contractor will not pay an invoice unless it was entered into its vendor portal first, with a photograph of the ticket. Insurance certificates have to stay current on that portal or the account goes on hold. Driver licences and medical cards expire. A customer's procurement site holds the purchase order number without which nothing gets paid.

None of that is hauling, and all of it stops the money.

Starlight Software

Tickets that find their own job Scale tickets pulled from the disposal site's portal and matched to the work order they belong to before that job is invoiced.

Disposal rates checked, not assumed What the landfill actually charged set against the rate you were quoted, so an increase becomes a line to query rather than a worse margin.

Credentials counted down Driver licences, medical cards and insurance certificates read from the sites that hold them, with real expiry dates on a list.

Live Dispatch and automated billing stop at the gate

Inside the operation Starlight does a great deal, and a hauler still dispatching off a whiteboard should fix that first.

Live Dispatch puts trucks, drivers, containers and orders on one map that updates as the day moves, so a can that came free at eleven can be on a driveway by noon. The automated billing process bills within seconds as work orders, jobs and routes complete, the difference between invoicing on Friday and invoicing as the truck pulls away. SalesPoint lets a customer rent a dumpster online and turns it straight into a work order staged for dispatch. The Contractor App is the customer's own private-labelled view of their account: orders, job status, documents and payment. The reporting engine is drag and drop, and profitability breaks down by customer, route, job site, service type, container size, material and disposal site.

Read that last list again: the ceiling hides in it. Profit by disposal site is only as good as the disposal cost somebody typed in. Every feature acts on records your own operation created, as an ERP should. The gate at the landfill is where your system's knowledge ends and another company's begins.

A work order that closes with its ticket already attached

A haul can be billed the night it happens, with the tonnage and the tipping fee already on the job.

Scale tickets pulled from the disposal site's portal each evening and matched to the work order they belong to, so tonnage and tipping fee land on the job before it is billed rather than three weeks later, when a discrepancy is unarguable. Disposal rate sheets set against what you are actually charged, so a quiet increase surfaces as a line to query. A general contractor's vendor portal filled in as jobs complete, because on those accounts that entry is the invoice.

The compliance half is the same habit. Insurance certificates checked on the portals that hold them before an account goes on hold. Driver licences and medical cards read from the issuing state's own site, counted down instead of remembered. Municipal tonnage reports assembled from the month's tickets in the format the county insists on.

Draw the line at the customer and the regulator. Fetching a ticket, comparing a rate and building a report can run every night. Submitting the county report, or emailing a customer about a discrepancy, is drafted and read first.

Billing should not wait on somebody's login

The gap between finishing a haul and billing it correctly is almost always a website nobody has opened yet. Starlight can bill in seconds. It cannot know the tonnage until the ticket arrives.

WebRun is an AI agent that works a real Chrome browser, signed in as you. It opens the disposal site's portal, the contractor's vendor system, the state licensing site or the county's reporting page, reads what is there, and puts it where your office already looks.

It runs on your schedule in your own private environment, and you can watch a run and stop it mid-way. Anything that goes to a customer, a municipality or a bank is drafted and waits for a person.

The workflows below are already built, and each one names the sites it opens.