Remind patients when their Botox touchup is due
Every morning, WebRun opens AestheticsPro, finds patients whose last Botox treatment was around ninety days ago, drafts a friendly touchup reminder addressed to each patient, saves every draft in Gmail for your front desk to review, and posts a short Slack summary of how many reminders are ready.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind patients when their Botox touchup is due?
WebRun checks AestheticsPro every morning for patients whose Botox or Dysport treatment was roughly ninety days ago, drafts a friendly touchup reminder for each one, and saves it unsent in Gmail. Your front desk reviews and sends the drafts, so patients get timely reminders without any message leaving the practice unchecked.
- Every patient near their ninety day touchup window gets a drafted reminder
- Front desk reviews and sends in minutes instead of writing each email from scratch
- Patients with a do not contact flag are skipped automatically
Built for med spa front desk teams · injectors · medical aesthetics practice managers · nurse injectors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.aestheticspro.comin a real browser with your saved login - no setup, no API keys. -
1
AestheticsPro - find patients due for a touchup
aestheticspro.com How to Automate AestheticsPro
WebRun opens AestheticsPro to find patients due for a touchup. - Open AestheticsPro and pull the treatment history for neuromodulator patients
- Find patients whose last Botox or Dysport treatment falls around the ninety day mark
- Skip anyone with an appointment already booked or a do not contact flag on file
Done when Every patient due for a touchup is listed with their last treatment date.
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2
Gmail - draft reminder emails for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder emails for review. - Draft a short, friendly reminder for each patient noting it has been about three months since their last treatment
- Include a simple call to action to book online or call the front desk
- Save every reminder as an unsent draft in Gmail. Do not send any message to a patient automatically
Done when A Gmail draft exists for every patient due for a touchup, waiting for front desk review.
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3
Slack - notify the front desk drafts are ready
slack.com How to Automate Slack
WebRun opens Slack to notify the front desk drafts are ready. - Post a count of how many touchup reminder drafts are ready this morning
- Include a link to the Gmail drafts folder for quick review
Done when The front desk is notified in Slack that today's reminder drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email patients without anyone checking first?
No. Every reminder is saved as a Gmail draft and stays unsent until your front desk reviews and sends it. WebRun never messages a patient on its own.
How does it know a patient is due for a touchup?
It reads each patient's last neuromodulator treatment date in AestheticsPro and flags anyone approaching the typical ninety day window, skipping patients who already have a booking or asked not to be contacted.
Can the reminder wording be changed?
Yes. Give WebRun an example reminder or a tone to match and it will draft every message in your practice's voice.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.