Reply to new family inquiries with call times ready
Every few minutes, WebRun scans Gmail for new family inquiries, logs the family in CounselMore, reads your open slots in Google Calendar, and drafts a warm discovery-call reply with two or three times offered, left unsent for you to review.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I quickly reply to new admissions inquiries with call times?
WebRun watches Gmail for new family inquiries, logs each family in CounselMore, and reads your Google Calendar for open slots. Within minutes it drafts a warm discovery-call reply offering two or three real times, then leaves it unsent for you to review, so no prospective family waits hours for a first response.
- Prospective families get a warm reply in minutes, not the next day
- Call times offered are always genuinely open on your calendar
- Every inquiry is logged in CounselMore with a follow-up task
Built for independent educational consultants · college admissions consultants · private counseling practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - spot the new inquiry
gmail.com How to Automate Gmail
WebRun opens Gmail to spot the new inquiry. - Open Gmail and scan for new discovery-call or consultation inquiries
- Read the family name, the student's grade, and what they are asking for
- Skip threads you have already replied to
Done when Every new family inquiry is read and captured.
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2
CounselMore - log the family
counselmore.com How to Automate CounselMore
WebRun opens CounselMore to log the family. - Open CounselMore and create a lead record for the family
- Note the student grade, target start date, and inquiry source
- Add a follow-up task so the family is not lost
Done when The family exists in CounselMore with a follow-up task.
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3
Google Calendar - find open call slots
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find open call slots. - Open Google Calendar and read the next two weeks of availability
- Pick two or three open discovery-call slots that fit your working hours
- Note each slot in the family's time zone if it is given
Done when A short list of open call slots is ready to offer.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email families without my approval?
No. WebRun writes the discovery-call reply as a Gmail draft and leaves it unsent. You read it, tweak the tone if you like, and send it yourself, so nothing reaches a family on its own.
How does it pick the call times it offers?
It reads your live Google Calendar, respects your working hours, and offers two or three genuinely open slots, so you never double-book a discovery call.
What if a family already got a reply?
It checks the Gmail thread each run and skips any inquiry you have already answered, so no family gets a duplicate note.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.