Draft patient balance reminders for your wound care billing team to send
Every Monday, WebRun opens Net Health WoundExpert, identifies wound care patients with outstanding patient-responsibility balances aged 30 days or more, drafts a polite balance reminder email for each in Gmail, logs the full list to a Google Sheets aging report, and leaves all drafts for your billing team to review and send after approval.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically draft wound care patient balance reminders for billing review?
Every Monday, WebRun opens Net Health WoundExpert, finds wound care patients with patient-responsibility balances aged 30 days or more, logs them to a Google Sheets aging report, and drafts a polite reminder email in Gmail for each. Your billing team reviews and sends every message after approval, keeping patient contact under human control.
- Billing team starts each Monday with a full aging report and ready-to-send drafts
- Patients on payment plans are skipped automatically
- No patient balance reminder goes out without a human approval step
Built for wound care billing teams · wound care program directors · hospital outpatient wound centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.nethealth.com/wound-expert-ehrin a real browser with your saved login - no setup, no API keys. -
1
Net Health - identify patients with outstanding balances
nethealth.com How to Automate Net Health
WebRun opens Net Health to identify patients with outstanding balances. - Open Net Health WoundExpert and navigate to patient billing or account balances
- Filter for wound care patients with patient-responsibility balances aged 30 days or more
- Capture patient name, balance amount, aging bucket, and last statement date
- Skip any patients already on a payment plan
Done when All wound care patients with qualifying outstanding balances are listed.
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2
Google Sheets - log aging balance report
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log aging balance report. - Open the wound care patient balance aging sheet
- Append each balance as a new row with amount, aging bucket, and last contact date
- Update any balances paid since last week as resolved
Done when The aging sheet reflects this week's outstanding wound care patient balances.
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3
Gmail - draft patient balance reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft patient balance reminder emails. - Draft a polite, on-brand balance reminder email for each patient using your billing template
- Leave every draft unsent in the billing team's Gmail drafts folder for review
- Do not send any email automatically. Patient billing messages must be approved before sending
Done when Draft balance reminder emails are queued in Gmail awaiting billing team approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send balance reminders to patients without approval?
No. All patient balance reminder emails are drafted and left unsent in Gmail. Your billing team must review and approve each message before it is sent. Patient billing communication is always a human decision.
What balance age threshold does it use?
By default it flags balances aged 30 days or more. You can adjust the threshold during setup to match your billing cycle.
Does it skip patients already on payment plans?
Yes. WebRun reads payment plan status in Net Health WoundExpert and excludes those patients from the balance reminder queue automatically.
Related templates
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