Chase Overdue Task Owners Automatically
Every morning, WebRun opens Asana, finds every task past its due date, groups them by owner, drafts a polite follow-up email for each person, and posts the full overdue list to Slack for your review before any message is sent.
How can I automatically chase overdue task owners without sending emails myself?
WebRun chases overdue task owners so you never have to send awkward nudges. Every morning, it opens Asana, finds every task past its due date, groups them by owner, drafts a polite follow-up email for each person, and posts the full overdue list to Slack for your review — nothing is sent until you approve.
- Every overdue task surfaced each morning without manual querying
- Polite reminder emails drafted and ready for one-click approval
- Nothing sent to task owners without human sign-off
Built for project managers · operations managers · team leads · agency account managers
What does WebRun do on every run?
The exact actions WebRun takes, in order — in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.asana.comin a real browser with your saved login — no setup, no API keys. -
1
Asana — find every overdue task & owner
- Open Asana and filter tasks to overdue across all active projects
- Group by assignee and capture task name, project, due date, and days overdue
- Skip tasks marked as waiting-on-dependency so only actionable items are flagged
Done when All overdue, actionable tasks are listed with their owners and days overdue.
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2
Gmail — draft a follow-up per owner
gmail.com
WebRun opens Gmail to draft a follow-up per owner. - For each task owner with overdue items, draft a polite, professional follow-up email summarising their outstanding tasks
- Save each draft without sending — subject: 'A quick check-in on [Project]'
- Include the task names, original due dates, and a friendly ask for an updated ETA
Done when A draft email exists in Gmail for each owner — nothing has been sent yet.
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3
Slack — post the overdue list for review
slack.com
WebRun opens Slack to post the overdue list for review. - Post the full overdue list to your #ops channel grouped by owner
- Include a note on which Gmail drafts are ready to send with one click
- Flag tasks more than 5 days overdue at the top
Done when You have the full overdue picture in Slack and can decide which drafts to send.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email people without my approval?
Absolutely not. Every follow-up is saved as a Gmail draft. You review the Slack list and decide which ones to send — WebRun never sends on your behalf.
What if someone is on leave and can't action their tasks?
Add their name to a skip list in the plan settings and WebRun will exclude them from the chase until you remove them.
Can I set a grace period before tasks start showing as overdue?
Yes. Tell WebRun to only flag tasks more than N days past due and it will apply that threshold consistently each run.
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