Get every venue walkthrough on the calendar early
Every morning, WebRun opens Aisle Planner, finds weddings within 90 days that have no walkthrough logged, checks Google Calendar for your open slots, updates the walkthrough tracker in Google Sheets, and drafts the invite email to the venue coordinator in Gmail for your review before it sends.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically schedule venue walkthroughs for upcoming weddings?
WebRun checks Aisle Planner every morning for weddings within 90 days with no venue walkthrough scheduled, finds your open slots on Google Calendar, and logs a pending row in a Google Sheets tracker. It then drafts an invite proposing times to the venue coordinator in Gmail, so every walkthrough gets on the calendar well ahead of the wedding.
- No wedding reaches its final months without a scheduled venue walkthrough
- Proposed times only come from slots you can actually keep
- The walkthrough tracker stays current without a manual spreadsheet update
Built for wedding planners · event planning studios · venue coordinators · lead planners
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.aisleplanner.comin a real browser with your saved login - no setup, no API keys. -
1
Aisle Planner - find weddings needing a walkthrough scheduled
aisleplanner.com How to Automate Aisle Planner
WebRun opens Aisle Planner to find weddings needing a walkthrough scheduled. - Open Aisle Planner and find weddings within 90 days with no walkthrough logged
- Capture the venue, the venue coordinator's contact, and the wedding date for each
Done when Every wedding needing a walkthrough scheduled is listed with its venue and timeline.
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2
Google Calendar - find your open slots
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find your open slots. - Check your Google Calendar for open slots in the next 3 weeks
- Shortlist 2 to 3 candidate times per walkthrough that avoid conflicts
Done when Each wedding needing a walkthrough has a shortlist of proposed open times.
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3
Google Sheets - update the walkthrough tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to update the walkthrough tracker. - Open the venue walkthrough tracker in Google Sheets
- Log the wedding, venue, and proposed times as pending confirmation
Done when The tracker reflects a pending walkthrough row for every wedding in this run.
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4
Gmail - draft the invite for the venue coordinator
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the invite for the venue coordinator. - Draft an invite email to the venue coordinator proposing the shortlisted times
- Ask them to confirm which time works before it's added to the calendar
- Save it as a Gmail draft, left unsent for your review
Done when A ready-to-send walkthrough invite draft exists in Gmail for every wedding needing one scheduled.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it invite the venue coordinator without my approval?
No. The invite is saved as a Gmail draft only. WebRun never contacts the venue until you review the proposed times and send it yourself.
How does it pick which times to propose?
It checks your Google Calendar for open slots in the next 3 weeks and shortlists 2 to 3 candidates that avoid conflicts, so you are only ever proposing times you can actually keep.
What happens once the venue confirms a time?
Confirming the time and adding it to your calendar is still your call. This workflow gets the invite drafted and the tracker updated so you can lock it in fast.
Related templates
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