Keep waste routes billed and on schedule
Every Monday, WebRun opens Routeware, identifies accounts due for their next billing cycle, matches each to an open invoice in QuickBooks, drafts a polite reminder email in Gmail for your review, and posts a billing status summary to Slack.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send billing reminders to waste hauling customers?
WebRun opens Routeware every Monday to identify accounts due for billing, matches each to its QuickBooks invoice, and drafts a polite reminder in Gmail for your review. A Slack summary shows you exactly what was drafted and flags any missing invoices, so every recurring pickup stays billed on schedule.
- No recurring pickup goes unbilled each week
- Billing reminder drafts ready in Gmail before the work day starts
- Missing invoices flagged in Slack before they become overdue
Built for waste hauling companies · recycling service providers · residential garbage collection · commercial waste contractors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.routeware.comin a real browser with your saved login - no setup, no API keys. -
1
Routeware - identify accounts due for billing
routeware.com
WebRun opens Routeware to identify accounts due for billing. - Open Routeware and navigate to active service accounts
- Filter to accounts whose billing cycle falls due this week
- Capture the customer name, service address, service type, and billing amount for each
Done when Every account due for billing this week is listed with its service details.
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2
QuickBooks - match accounts to open invoices
- Open QuickBooks and search for the matching customer record for each account
- Check whether an open invoice already exists for the current period
- Note any accounts missing an invoice so they can be flagged for creation
Done when Each billing-due account is matched to its QuickBooks invoice status.
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3
Gmail - draft billing reminder emails
gmail.com How to Automate Gmail
WebRun opens Gmail to draft billing reminder emails. - Draft a polite, on-brand billing reminder for each account that has an outstanding or upcoming invoice
- Include the service period, amount, and due date in each draft
- Leave every draft unsent in the Gmail Drafts folder for your review before sending
Done when A billing reminder draft exists in Gmail for every due account, ready for review.
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4
Slack - post billing status summary
slack.com How to Automate Slack
WebRun opens Slack to post billing status summary. - Post a summary of this week's billing run to your billing channel in Slack
- Include how many reminders were drafted and flag any accounts missing a QuickBooks invoice
- List any accounts that had errors or could not be matched
Done when Your team has this week's billing status and any exceptions in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send billing emails without my approval?
No. Every reminder is left as a draft in Gmail for you to review and send. Nothing goes to a customer until you approve it.
What if a customer already paid this period?
WebRun checks the live invoice status in QuickBooks on each run, so accounts with a paid or closed invoice are skipped automatically.
Can it handle multiple service types or billing tiers?
Yes. It reads the service type and billing amount directly from Routeware, so residential, commercial, and roll-off accounts are all handled in the same run.
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