Kick off new warehouse associate onboarding in ShipHero automatically
When a new associate is added as a user in ShipHero, WebRun logs their name and start date to the onboarding tracker in Google Sheets, drafts a first-day checklist for the supervisor to review, and pings the supervisor in Slack so the onboarding kickoff happens on day one without manual coordination.
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How do I automatically kick off warehouse associate onboarding when a new ShipHero user is added?
WebRun detects new warehouse associate accounts in ShipHero, logs their details in a Google Sheets onboarding tracker, and posts a first-day checklist to the supervisor in Slack for review. Every new hire gets a consistent onboarding kickoff on day one without any manual coordination from the operations team.
- Every new associate gets a consistent onboarding kickoff without manual coordination
- Supervisors receive a first-day checklist in Slack the moment a new user is added in ShipHero
- The onboarding tracker in Google Sheets stays current without any manual data entry
Built for warehouse managers · HR and operations teams · 3PL supervisors · ShipHero administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.shiphero.comin a real browser with your saved login - no setup, no API keys. -
1
ShipHero - detect new associate user account creation
shiphero.com How to Automate ShipHero
WebRun opens ShipHero to detect new associate user account creation. - Detect when a new user account is created in ShipHero with a warehouse associate role
- Capture the associate's name, email, role, and start date
Done when New associate details are captured from ShipHero at account creation.
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2
Google Sheets - log new associate in onboarding tracker
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log new associate in onboarding tracker. - Open the Associate Onboarding Tracker Google Sheet
- Add a new row with the associate's name, email, role, start date, and an onboarding status of In Progress
- Leave columns for supervisor to check off completed tasks: badge issued, training scheduled, ShipHero mobile app tested
Done when The new associate appears in the onboarding tracker with their start details and an open checklist.
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3
Slack - ping supervisor with onboarding checklist draft
slack.com How to Automate Slack
WebRun opens Slack to ping supervisor with onboarding checklist draft. - Draft a first-day onboarding checklist message for the supervisor covering: badge, locker, ShipHero mobile login, scan test, and safety briefing
- Post the draft to the supervisor Slack channel for review before sending to the associate
- Include the Google Sheet tracker link in the Slack message for reference
Done when The supervisor has an onboarding checklist and tracker link in Slack to kick off day one.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it send a welcome message directly to the new associate?
No. Any message to the new associate is drafted and posted to the supervisor's Slack channel for review first. The supervisor decides when and how to send it to the associate.
Can I customize the onboarding checklist items?
Yes. You define the checklist items during setup. WebRun uses your list every time a new associate is detected in ShipHero, keeping onboarding consistent across all hires.
What if the new user is not a warehouse associate but a manager?
WebRun checks the ShipHero role assigned to the new user. If the role does not match your warehouse associate role, the onboarding flow is skipped and no Slack or Sheet entries are created.
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