Stay on top of every urology prior authorization
Every morning, WebRun opens AdvancedMD, reviews all pending urology prior authorizations, flags those expiring within seven days or awaiting payer response beyond five business days, logs the status to Google Sheets, and alerts staff in Slack with the cases that need action today.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track and manage urology prior authorizations so none expire unnoticed?
WebRun reviews every open urology prior authorization in AdvancedMD each morning, flags cases expiring within seven days or stalled beyond five business days, and updates a Google Sheets tracker with current status. A Slack alert names the top cases needing same-day staff action, so no procedure is ever delayed by a lapsed approval.
- No prior authorization lapses unnoticed before a scheduled procedure
- Staff start each day with a ranked list of cases needing same-day payer follow-up
- A live Google Sheet gives management a real-time view of authorization status
Built for urology billing staff · urology office managers · prior authorization coordinators · urology practices
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
login.advancedmd.comin a real browser with your saved login - no setup, no API keys. -
1
AdvancedMD - review pending prior authorizations
advancedmd.com How to Automate AdvancedMD
WebRun opens AdvancedMD to review pending prior authorizations. - Open AdvancedMD and navigate to the prior authorization queue for urology
- Capture each pending authorization with patient name, procedure, payer, submission date, and current status
- Flag authorizations expiring within seven calendar days
- Flag authorizations with no payer response after five business days from submission
Done when Every open prior authorization is captured with its current status and any urgency flag.
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2
Google Sheets - log status and flag expiring or stalled cases
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log status and flag expiring or stalled cases. - Update the prior authorization tracking sheet with today's status for each case
- Mark expiring and stalled rows with a color-coded flag column
- Add a date-stamped note column showing the most recent status change
Done when The Google Sheet reflects today's prior authorization status for all open urology cases.
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3
Slack - alert staff to cases needing action today
slack.com How to Automate Slack
WebRun opens Slack to alert staff to cases needing action today. - Post a summary to the urology billing Slack channel listing how many cases are expiring this week and how many are stalled
- Name the top three cases needing immediate follow-up
Done when Staff see an actionable Slack alert covering the highest-priority authorization cases.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it submit prior authorization requests to payers automatically?
No. WebRun tracks and surfaces the status of existing authorizations; it does not submit, appeal, or contact payers on its own. All payer communications remain under staff control.
How far in advance does it flag expiring authorizations?
It flags any authorization expiring within seven calendar days by default. You can adjust the threshold in your WebRun settings before the first run.
What counts as a stalled authorization?
Any authorization submitted more than five business days ago with no payer status update is flagged as stalled, so staff know to follow up with the payer before the case falls off the radar.
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