Keep fleet trucks serviced and back on the road
Every morning, WebRun opens Fullbay, finds every vehicle whose preventive maintenance interval is approaching or overdue, drafts a personalized reminder email to the fleet contact, and posts your service writers a Slack summary of what is due this week.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically remind fleet customers when their trucks are due for preventive maintenance?
WebRun opens Fullbay each morning, finds every vehicle whose preventive maintenance is due within 14 days, and drafts a personalized reminder email in Gmail for each fleet contact. A Slack summary lands in your service channel so writers know exactly what is coming up and which drafts need their approval.
- No truck slips past its PM interval without a reminder
- Fleet contacts get a personalized notice before their unit goes overdue
- Service writers start each day knowing exactly what is due this week
Built for truck repair shops · fleet maintenance managers · heavy-duty service centers · commercial vehicle repair
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.fullbay.comin a real browser with your saved login - no setup, no API keys. -
1
Fullbay - find vehicles due for PM
fullbay.com How to Automate Fullbay
WebRun opens Fullbay to find vehicles due for PM. - Open Fullbay and navigate to the PM Schedule report
- Filter for vehicles whose next service date falls within the next 14 days or is already overdue
- Capture the unit number, fleet account, service type, and days until due for each vehicle
Done when Every vehicle with a PM due within 14 days is listed with its details.
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2
Gmail - draft reminder to fleet contact
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder to fleet contact. - Draft a personalized reminder email for each fleet contact listing their affected units
- Include the service type, due date, and a link to schedule an appointment
- Leave every email as a draft for your service writer to review before sending
Done when A draft reminder email is ready in Gmail for each fleet account with vehicles due.
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3
Slack - post service-due summary
slack.com How to Automate Slack
WebRun opens Slack to post service-due summary. - Post a summary to the service channel listing all vehicles due this week by fleet account
- Flag any units that are already overdue with a clear label
- Include the count of draft emails waiting for review
Done when Your team has the full PM due list in Slack and knows how many drafts need approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the reminder emails without my approval?
No. Every reminder is saved as a Gmail draft for your service writer to review and send. Nothing goes to a fleet customer until a human approves it.
How far in advance does it flag upcoming PMs?
By default it looks 14 days ahead, so your team has time to schedule the work before the truck goes overdue. You can adjust the window in your WebRun settings.
What if a fleet account has multiple trucks due at once?
It groups all affected units into a single draft email per fleet contact, so customers get one clear message instead of a separate email for every truck.
Related templates
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