Keep clients accountable between training sessions
Each week, WebRun opens TrueCoach, finds all active clients, drafts a personalised mid-week check-in message for each one asking about their workouts, energy, and nutrition, logs replies to a Google Sheet, and queues the outbound messages in Gmail for your review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically check in with personal training clients between sessions?
WebRun opens TrueCoach each week, finds every active client, and drafts a personalised mid-week check-in in Gmail asking about workouts, energy, and nutrition. All messages are held for your approval. Replies are logged to Google Sheets so you can spot struggling clients before the next session.
- Clients stay accountable between sessions with a consistent mid-week touchpoint
- Trainers spot low adherence before the next session, not after
- Check-in replies are tracked in one place, not buried in inboxes
Built for personal trainers · online fitness coaches · nutrition coaches · strength coaches
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.truecoach.coin a real browser with your saved login - no setup, no API keys. -
1
TrueCoach - identify active clients
truecoach.co
WebRun opens TrueCoach to identify active clients. - Open TrueCoach and navigate to the active client list
- Identify clients with a session in the past 7 days or a scheduled session this week
- Note each client's name, current program phase, and any recent coach notes
Done when Every active client is identified with their current program context.
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2
Gmail - draft check-in messages for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft check-in messages for review. - Draft a short, personalised check-in for each client referencing their program phase
- Ask 2 to 3 specific questions about workouts completed, energy levels, and nutrition adherence
- Save every draft unsent for your review before it goes to the client
Done when Check-in drafts are saved in Gmail, unsent, ready for trainer approval.
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3
Google Sheets - log replies and response status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log replies and response status. - Log each client's name, check-in date, and draft status to the accountability tracker
- When replies arrive, append the response and flag any client who has not replied within 48 hours
- Highlight clients who report low energy or missed workouts for priority follow-up
Done when The accountability sheet shows every client's check-in status and any replies requiring attention.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send check-in messages to clients without my approval?
No. Every check-in is saved as a Gmail draft and held for your review. Nothing reaches a client until you approve and send it.
Can the check-in questions be customised per client?
Yes. WebRun tailors each message using the program phase and notes in TrueCoach, so a beginner client gets different questions than an advanced athlete.
What happens with clients who do not reply?
The Google Sheet flags any client who has not replied within 48 hours, so you can see at a glance who needs an extra nudge before their next session.
Related templates
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