Alert families before a college application deadline slips
Every Monday, WebRun checks the shared Google Calendar for college application deadlines landing in the next two weeks, pulls each student's latest composite score from Method Learning, and drafts a deadline alert email in Gmail naming the school, the date, and the score readiness, for your team to review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I alert families before a college application deadline?
Every Monday, WebRun checks the shared Google Calendar for college application deadlines landing in the next two weeks, pulls each student's latest composite score from Method Learning, and drafts a Gmail alert naming the school, the date, and how the score compares to that school's range. Your team reviews and sends it, so no deadline slips past unnoticed.
- No college deadline slips past without an alert drafted
- Every alert includes a current score readiness note, not a guess
- Nothing emails a family until your team reviews it
Built for test prep centers · college counseling programs · SAT/ACT tutoring companies · independent counselors
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
calendar.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Calendar - find deadlines coming up
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to find deadlines coming up. - Open the shared college deadlines calendar
- Find deadlines landing in the next 14 days
- Match each deadline to its student
Done when Every deadline in the next two weeks is matched to a student.
-
2
Method Learning - check score readiness for each school
methodlearning.com How to Automate Method Learning
WebRun opens Method Learning to check score readiness for each school. - Pull the student's latest composite score from Method Learning
- Compare it against the target range for that school, if one is on file
Done when Each upcoming deadline has the student's current score readiness noted.
-
3
Gmail - draft the deadline alert
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the deadline alert. - Draft a deadline alert naming the school, the date, and the score readiness note
- Leave the email unsent for your team to review before sending
Done when A reviewable deadline alert draft exists for every upcoming deadline.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email a family about a deadline without review?
No. WebRun only drafts the alert in Gmail. Your team reviews and sends each one, nothing goes out unsupervised.
Where do the deadlines come from?
From the shared college deadlines calendar your counselors already keep in Google Calendar. WebRun just reads it and matches each date to a student.
How does it know if a score is on track for a school?
It compares the student's latest Method Learning composite against the target range on file for that school, when one has been entered.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.