Hand off TeamGantt tasks that are falling behind
Every morning, WebRun opens TeamGantt, compares each task's percent complete to its planned schedule, proposes a handoff to a teammate with more availability, logs it in Airtable, and updates the project status doc in Notion.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I hand off TeamGantt tasks that are falling behind?
WebRun checks TeamGantt every morning for tasks falling behind schedule, proposes a handoff to a teammate with more availability, and logs it in Airtable while updating the project status doc in Notion. Behind-schedule work gets a concrete reassignment proposal instead of just another red flag on the chart.
- Behind-schedule tasks get a concrete handoff proposal, not just a flag
- Reassignment stays a human decision with a full audit trail
- Pending proposals stay visible until they're resolved
Built for project managers · agencies · construction planners · operations teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.teamgantt.comin a real browser with your saved login - no setup, no API keys. -
1
TeamGantt - find tasks falling behind
teamgantt.com
WebRun opens TeamGantt to find tasks falling behind. - Open TeamGantt and compare each task's percent complete to its planned schedule
- Flag tasks falling behind with an overloaded owner
- Suggest a teammate with more availability on the same project
Done when Every behind-schedule task is listed with its current and proposed owner.
-
2
Airtable - log a handoff record
airtable.com How to Automate Airtable
WebRun opens Airtable to log a handoff record. - Add a handoff record for each behind-schedule task with current and proposed owner
- Note the reason for the proposed handoff
- Update records for handoffs already accepted
Done when Every proposed handoff is logged in Airtable.
-
3
Notion - update the project status doc
notion.so How to Automate Notion
WebRun opens Notion to update the project status doc. - Update the project status doc in Notion with today's handoff proposals
- List which tasks are being reassigned and to whom
- Note tasks still needing a handoff decision
Done when The project status doc in Notion reflects today's handoff proposals.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reassign a task without approval?
No. WebRun only proposes a handoff and logs it for review. Reassigning a task in TeamGantt still needs someone on the team to confirm it.
How does it choose who to propose?
It looks at who else is on the project in TeamGantt and their current workload, then proposes whoever has more availability.
What happens to a proposal nobody acts on?
It stays logged in Airtable and shows as pending in the Notion status doc until it's accepted or dismissed.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.