Reconcile client payments against IRS balances every week
Every Monday, WebRun reads IRS balance and payment data from Canopy transcripts, compares it against payments logged in QuickBooks for the same clients, flags any gaps or mismatches, and writes a reconciliation digest to a Google Sheet so your accounting team can resolve discrepancies before they become compliance issues.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically reconcile client payments against IRS balances for tax resolution cases?
Every Monday, WebRun reads IRS balance and payment data from Canopy transcripts, pulls client payment history from QuickBooks, and compares them. Any mismatches or late payments are flagged and written to a Google Sheets reconciliation log, giving your accounting team a clear view of every discrepancy before it becomes a compliance issue.
- Payment mismatches caught weekly before they become compliance problems
- Reconciliation log updated automatically with no manual spreadsheet work
- Clients with late or short payments flagged for immediate follow-up
Built for tax resolution firms · enrolled agents · CPA firms · tax accountants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.canopytax.comin a real browser with your saved login - no setup, no API keys. -
1
Canopy - read IRS balance and payment records
getcanopy.com How to Automate Canopy
WebRun opens Canopy to read IRS balance and payment records. - Open Canopy and navigate to active resolution cases with installment agreements or other payment arrangements
- For each case, read the IRS account balance and any posted payments visible in the transcript data
- Record the expected payment schedule from the case record and the most recent IRS-confirmed balance
Done when All active payment-arrangement cases have a current IRS balance and payment schedule captured.
-
2
QuickBooks - pull client payment history
- Open QuickBooks and pull payment records for each resolution client over the last 30 days
- Match each payment against the installment schedule from Canopy
- Flag any client where the QuickBooks payment amount does not match the IRS-expected installment, or where a payment is late
Done when Every client payment has been matched against the IRS schedule and discrepancies flagged.
-
3
Google Sheets - write reconciliation digest with discrepancy flags
google.com How to Automate Google Sheets
WebRun opens Google Sheets to write reconciliation digest with discrepancy flags. - Open the firm's Payment Reconciliation spreadsheet
- Append one row per client with columns: client name, expected payment, actual payment in QuickBooks, IRS transcript balance, and discrepancy flag
- Highlight rows with mismatches in red and rows where payments are on track in green
- Update the 'Last reconciled' timestamp in the header
Done when The reconciliation sheet shows current payment status for all active cases, with discrepancies highlighted.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it adjust any QuickBooks records or IRS accounts automatically?
No. WebRun only reads from both systems and writes the comparison to Google Sheets. Any correction to payment records or IRS accounts is made by your accounting team after reviewing the digest.
How does it know what each client should be paying?
It reads the installment schedule recorded in each Canopy case. Keeping the payment schedule current in Canopy is key to accurate reconciliation.
What if a client made a direct payment to the IRS that is not in QuickBooks?
A discrepancy will be flagged because the IRS transcript balance will reflect the payment but QuickBooks will not. Your team can investigate and update QuickBooks accordingly.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.