Confirm delivery windows with the site before the truck rolls
Every morning, WebRun opens Tekla PowerFab, checks which loads are scheduled to ship in the next few days, drafts a delivery window confirmation email to each job's site superintendent in Gmail, leaves every draft unsent, and posts a Microsoft Teams alert so your dispatcher knows which confirmations are ready to review and send.
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How do I confirm steel delivery windows with the site before the truck rolls?
WebRun checks Tekla PowerFab's shipping schedule every morning for loads planned in the next few days and drafts a delivery window confirmation email to each site superintendent in Gmail. Every draft is left unsent, and a Teams alert tells your dispatcher exactly which confirmations are ready to review, so no truck shows up at a site without a checked window.
- Every load gets a delivery confirmation drafted days before the truck rolls
- Dispatch reviews and sends instead of writing each email from scratch
- Loads with no confirmed window are flagged for a phone call instead of a guess
Built for structural steel fabricators · dispatch coordinators · shipping managers · field superintendents
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.tekla.com/products/tekla-powerfabin a real browser with your saved login - no setup, no API keys. -
1
Tekla PowerFab - check which loads ship in the next few days
tekla.com How to Automate Tekla PowerFab
WebRun opens Tekla PowerFab to check which loads ship in the next few days. - Open Tekla PowerFab and filter the shipping schedule to loads planned within the next few days
- Capture the job, the site address, the load contents, and the planned delivery date
- Note any load that has no confirmed delivery window yet
Done when Every load shipping soon is listed with its job, contents, and planned date.
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2
Gmail - draft the delivery window confirmation to the site
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the delivery window confirmation to the site. - Draft a delivery window confirmation email to the site superintendent for each load
- Include the load contents, truck count, and the proposed delivery window
- Leave every email as a draft, never send a delivery confirmation without dispatcher review
Done when A reviewable draft confirmation is waiting for every load shipping in the next few days.
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3
Microsoft Teams - alert dispatch that drafts are ready to review
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to alert dispatch that drafts are ready to review. - Post an alert to the dispatch channel listing which draft confirmations are ready to review
- Flag any load with no confirmed window yet as needing a phone call instead
Done when Dispatch has today's list of ready draft confirmations and any load still needing direct contact.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it confirm a delivery window with the site without my dispatcher?
No. Every confirmation email is left as a Gmail draft. Your dispatcher reviews the window and sends it themselves, nothing goes to the site on its own.
What if the site requests a different delivery time?
That reply lands in your inbox for your dispatcher to handle directly. WebRun only drafts the initial confirmation, it doesn't negotiate or reply to the site's response.
How far ahead does it look for upcoming loads?
It checks Tekla PowerFab's shipping schedule for loads planned in the next few days, so confirmations go out with enough lead time before the truck needs to roll.
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