Tell customers the moment their special order pen arrives
Every hour, WebRun checks MicroBiz for special order pens and refills marked received, drafts a friendly pickup email in Gmail for each customer, leaves it unsent in your drafts folder for a quick review, and posts your team a Slack note listing who is ready for pickup.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I notify customers when their special order pen arrives?
WebRun checks MicroBiz every hour for special order pens marked received, then drafts a friendly pickup email naming the item and order number for each customer in Gmail, leaving it unsent for you to review. It also posts a Slack list of who is ready for pickup and flags any order waiting more than 5 days.
- Customers hear about a special order the same hour it arrives
- Every pickup email is drafted and ready, never sent unreviewed
- Orders sitting more than 5 days get flagged before customers forget
Built for pen and stationery shops · special order retailers · independent pen shop owners · gift and stationery boutiques
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
microbiz.comin a real browser with your saved login - no setup, no API keys. -
1
MicroBiz - find special orders marked received
microbiz.com How to Automate MicroBiz
WebRun opens MicroBiz to find special orders marked received. - Open MicroBiz and filter special orders to those marked received in the last hour
- Capture the customer name, email, item, and order number for each
- Skip any order already marked as customer notified
Done when Every newly received special order is listed with its customer and contact details.
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2
Gmail - draft a pickup email for each customer
gmail.com How to Automate Gmail
WebRun drafts a pickup email in Gmail for each customer and leaves it unsent. - Draft a friendly pickup email for each customer naming the item and the order number
- Mention your store hours and how long the item will be held
- Save each email as a draft in Gmail. Do not send it. Leave it for you to review and send
Done when A draft pickup email sits in Gmail for every newly received special order, unsent.
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3
Slack - tell staff who is ready for pickup
slack.com How to Automate Slack
WebRun posts to Slack to tell staff who is ready for pickup. - Post a Slack note listing which customers have a pickup email drafted and waiting
- Flag any order that has been sitting more than 5 days since arrival
- Remind staff to review and send each draft before end of day
Done when Your team has a Slack list of ready drafts and any orders waiting more than 5 days.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will WebRun email my customers without me checking first?
No. It drafts the pickup email in Gmail and leaves it unsent. Nothing reaches a customer until you or your staff reviews the draft and hits send.
How does it know an order just arrived?
It reads the special order status you mark as received in MicroBiz each time a shipment comes in, then drafts the pickup email within the hour.
What if a customer was already notified?
It skips any order already flagged as customer notified in MicroBiz, so nobody gets a duplicate pickup email.
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