Chase overdue supplier invoices and keep your SpotOn payables current
Every Monday, WebRun opens QuickBooks, finds supplier invoices past their due date, checks the corresponding purchase records in SpotOn, drafts a polite overdue-notice email to each vendor for your review, and posts a payables summary to let you know what is outstanding.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on overdue supplier invoices linked to SpotOn?
WebRun checks QuickBooks every Monday for overdue supplier invoices, verifies delivery dates against SpotOn purchase records, and drafts a polite follow-up email per vendor in Gmail for your review. Nothing is sent without your approval, so you stay in control while the research and drafting happen automatically.
- Overdue vendor invoices caught every Monday before they age further
- SpotOn delivery confirmation included in each follow-up so disputes are minimized
- Gmail drafts ready to send in one click, not written from scratch each week
Built for restaurant owners · bar operators · retail business owners · food service managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
quickbooks.intuit.comin a real browser with your saved login - no setup, no API keys. -
1
SpotOn - verify purchase records for each overdue invoice
spoton.com How to Automate SpotOn
WebRun opens SpotOn to verify purchase records for each overdue invoice. - Open SpotOn purchasing or receiving records and find entries matching each overdue invoice
- Confirm goods were received and the delivery date for each purchase
- Note any partial deliveries or disputes that should be mentioned in the follow-up
Done when Purchase receipt status is confirmed in SpotOn for each overdue invoice.
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2
QuickBooks - identify overdue supplier invoices
- Open QuickBooks Accounts Payable and filter bills to those past their due date
- Capture vendor name, invoice number, amount, due date, and days overdue for each
- Skip any invoice currently in dispute or already flagged as on hold
Done when All overdue supplier invoices are listed with their details from QuickBooks.
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3
Gmail - draft overdue notice to each vendor for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft overdue notice to each vendor for review. - Draft a polite, professional follow-up email to each vendor referencing the invoice number and amount
- Mention the confirmed receipt date from SpotOn where relevant to show goods were received
- Save each draft in Gmail for your review. Do not send any email without your approval
Done when One Gmail draft per vendor is ready for review before any email is sent.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send emails to vendors on its own?
No. Every vendor email is saved as a Gmail draft for you to review before sending. WebRun never contacts a supplier without your explicit approval.
Why does it check SpotOn if the invoices are in QuickBooks?
SpotOn's purchase and receiving records confirm that goods actually arrived, so the follow-up email can reference the delivery date and avoid disputes over whether the order was fulfilled.
What if an invoice is in dispute and should not be chased?
Any invoice flagged as on hold or in dispute in QuickBooks is skipped automatically. You can also add a vendor to an exclusion list in your workflow settings.
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