Chase down loaner trays before they go overdue
Every morning, WebRun opens Censis, finds loaner trays used in recent cases that have not yet been checked back in, logs each one to a Google Sheet with the vendor and expected return date, and posts your SPD team a Teams reminder ranked by how soon each loaner is due back.
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- Under $0.01 per run
- Cancel anytime
How do I make sure loaner trays get checked in before the vendor pickup?
WebRun opens Censis every morning, finds loaner trays used in recent cases that have not been checked back in, and logs each one to a Google Sheet with its vendor and expected return date. It then posts your SPD team a Teams reminder ranked by urgency, so loaner trays get checked in, recounted, and returned before the vendor's pickup window.
- Loaner trays get checked in before the vendor comes looking for them
- Incomplete loaners get a full recount before they ship back
- The check-in list is ranked by urgency every single morning
Built for SPD loaner coordinators · sterile processing technicians · central sterile managers · perioperative leaders
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
portal.censis.comin a real browser with your saved login - no setup, no API keys. -
1
Censis - find loaner trays not yet checked in
censis.com How to Automate Censis
WebRun opens Censis to find loaner trays not yet checked in. - Open Censis (CensiTrac) and filter loaner trays to status Used, Not Checked In
- Capture the vendor, case date, and the vendor's expected return date for each
- Note any loaner already flagged incomplete at last count
Done when Every unreturned loaner tray is listed with its vendor and return date.
-
2
Google Sheets - log each loaner with its return date
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log each loaner with its return date. - Open the Loaner Tray Tracker sheet
- Append or update a row for each unreturned loaner with days until its return date
- Sort so the soonest return dates sit at the top
Done when The tracker sheet reflects every loaner still out, sorted by urgency.
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3
Microsoft Teams - remind the team what's due back first
microsoft.com How to Automate Microsoft Teams
WebRun opens Microsoft Teams to remind the team what's due back first. - Post the loaner check-in list to the SPD channel, soonest return date first
- Flag any loaner that was marked incomplete at last count so it gets a full recount before it ships back
- Link to the full tracker sheet
Done when The team has today's loaner check-in list in Teams before the vendor pickup window.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the vendor about the return?
No. It only reminds your own SPD team what is still out and when it is due. Any contact with the vendor is a call your team makes.
What if a loaner was already checked in?
It reads the live status in Censis each morning, so any loaner already checked back in drops off the list automatically.
Does it flag incomplete loaner trays too?
Yes. Any loaner still marked incomplete from its last count is called out separately so it gets a full recount before it goes back to the vendor.
Related templates
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