Run your Saylor Academy enrollment checklist
Every morning, WebRun opens Saylor Academy, checks each new enrollee's setup steps such as account creation, first course started, and exam identity verification, tracks the checklist in Airtable, and drafts a Gmail welcome email for each participant.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track onboarding for new Saylor Academy enrollees?
WebRun checks every new Saylor Academy enrollee each morning against the setup steps, account creation, first course started, and exam verification if required, and tracks the checklist in Airtable. It drafts a Gmail welcome email for each participant, so your coordinator can review and send it without writing every one by hand.
- Nothing gets forgotten before a participant starts their course
- Stuck enrollees get flagged within a few days
- Coordinators get a ready to send welcome email for every enrollee
Built for workforce development programs · nonprofit training coordinators · adult education programs · credential program administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.saylor.orgin a real browser with your saved login - no setup, no API keys. -
1
Saylor Academy - check enrollee setup steps
saylor.org
WebRun opens Saylor Academy to check enrollee setup steps. - Open the program roster and check each new enrollee's account
- Check whether their first course has been started
- Note whether exam identity verification is complete if required
Done when Every new enrollee's setup steps have been checked.
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2
Airtable - track the enrollment checklist
airtable.com How to Automate Airtable
WebRun opens Airtable to track the enrollment checklist. - Add a row for each enrollee with their setup status
- Tick off completed steps as they happen
- Flag anyone stuck on a step for more than a few days
Done when The enrollment checklist reflects every participant's current status.
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3
Gmail - draft the welcome email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the welcome email. - Draft a welcome email for each new enrollee with their next step
- Include a link to the course and any verification steps needed
- Leave the drafts in Gmail for your program coordinator to review and send
Done when A draft welcome email exists for every newly enrolled participant.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email participants without review?
No. WebRun only drafts the welcome email in Gmail. Your program coordinator reviews and sends it.
What counts as stuck on a step?
An enrollee who hasn't moved to the next setup step in a few days, based on their actual account activity in Saylor Academy.
Does it work for a large cohort?
Yes. It checks every new enrollee in the program roster in the same run, so one checklist covers the whole cohort.
Related templates
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