Handle damage deposits fairly and without the paperwork
Every morning, WebRun opens Booqable and finds rental orders closed since yesterday, checks each for damage notes or inspection flags, drafts either a deposit return email or a damage charge notice in Gmail based on the outcome, and posts a Slack summary of pending deposit decisions for staff to review and action.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically handle damage deposit returns and charges after a rental?
WebRun reviews closed Booqable orders every morning, checks each for damage notes, and drafts the appropriate deposit action in Gmail: a return confirmation for clean orders or a charge notice for damaged ones. It then surfaces all pending decisions in Slack for your team to review. No money moves until a human approves.
- Every closed rental has a deposit decision drafted before the day starts
- Damage cases surfaced separately so nothing slips through unreviewed
- No deposit charged or released without explicit staff approval
Built for equipment rental businesses · party and event rental companies · furniture and prop rental · AV and production rental
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.booqable.comin a real browser with your saved login - no setup, no API keys. -
1
Booqable - find closed orders with deposit status
booqable.com How to Automate Booqable
WebRun opens Booqable to find closed orders with deposit status. - Open Booqable and filter to orders closed since the last run
- Check each order for damage notes, inspection flags, or unresolved issues
- Capture the customer name, deposit amount, order details, and any damage description
Done when Every closed order is reviewed for damage status and deposit amount.
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2
Stripe - check deposit holds
stripe.com How to Automate Stripe
WebRun opens Stripe to check deposit holds. - Look up the deposit hold or payment intent for each closed order
- Confirm the hold amount and current status
- Note any holds that have already expired or been released
Done when Each closed order is matched to its Stripe deposit hold with current status.
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3
Gmail - draft return or charge notice
gmail.com How to Automate Gmail
WebRun opens Gmail to draft return or charge notice. - Draft a deposit return confirmation email for clean orders with no damage noted
- Draft a damage charge notice for orders with confirmed damage, stating the amount and reason
- Leave all emails as drafts for staff to review before sending or processing any charge
Done when A deposit return or charge draft exists in Gmail for every closed order, ready for staff review.
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4
Slack - post decisions for review
slack.com How to Automate Slack
WebRun opens Slack to post decisions for review. - Post a summary of today's pending deposit decisions to the ops channel
- Separate clean returns from damage cases, listing amounts and next steps
- Tag the responsible staff member for each decision that needs action
Done when Staff have a clear deposit decision list in Slack with drafts ready to action.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge a customer's card or release a deposit automatically?
No. WebRun only drafts the email notice and surfaces the decision in Slack. A staff member must review and explicitly action any charge or release in Stripe. No money moves without human approval.
How does it decide between a return and a damage charge?
It reads the damage notes and inspection flags on each closed Booqable order. Clean orders get a return draft. Orders with damage notes get a charge draft. Your team reviews both before anything is sent or processed.
What if the damage assessment is still in progress when the run fires?
Any order with an unresolved or pending inspection status is flagged separately in the Slack summary so staff know to complete the assessment before actioning the deposit.
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