Remind clients to renew their session block
Every Monday, WebRun checks Studio Hero for clients with one or fewer sessions left in a prepaid block, logs the account as renewal due in Airtable, and drafts a renewal reminder email in Gmail with their remaining balance and a link to rebook.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind clients to renew their session block before it runs out?
WebRun checks Studio Hero every Monday for clients whose prepaid session block has one or fewer sessions left, logs the account in Airtable, and drafts a renewal reminder email in Gmail with their remaining balance and a link to rebook. Every draft waits for your review before sending, so renewal outreach always sounds like you.
- Clients get a renewal nudge before their block hits zero
- Fewer lapsed accounts that quietly stop booking
- Renewal outreach always reflects the real sessions remaining
Built for recording studios · studio owners · account managers · music producers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
thestudiohero.comin a real browser with your saved login - no setup, no API keys. -
1
Studio Hero - find blocks running low
thestudiohero.com How to Automate Studio Hero
WebRun opens Studio Hero to find blocks running low. - Open Studio Hero and check clients with a prepaid session block
- Capture anyone with one or fewer sessions left in their block
- Note the block size, sessions used, and last session date
Done when Every client running low on their session block this run is captured with their balance.
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2
Airtable - log the account status
airtable.com How to Automate Airtable
WebRun opens Airtable to log the account status. - Update the client's account record with the remaining balance and last activity date
- Mark the account as Renewal Due
- Clear the flag once Studio Hero shows a new block purchased
Done when Every low balance account is logged as Renewal Due in Airtable.
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3
Gmail - draft the renewal reminder
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the renewal reminder. - Draft a renewal reminder email with the client's remaining balance and a link to rebook
- Match the tone to your last few sent renewal emails
- Leave the email as a draft in Gmail. Do not send it
Done when A renewal reminder draft is waiting in Gmail for every low balance client.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email clients about renewing without review?
No. WebRun drafts the renewal reminder in Gmail and leaves it unsent, so your team reviews and sends it themselves before it reaches a client.
How low does a block have to be before it triggers a reminder?
One session or fewer remaining, so clients hear from you before they run out, not after their block is already empty.
What happens once a client renews?
It reads the live block balance in Studio Hero each run, so a client who already bought a new block is cleared from the list automatically.
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