Follow up on open quotes so jobs don't go cold
Every morning, WebRun opens Printavo, finds quotes that are still open after 2 or more days, drafts a short follow-up email for each customer, and posts you a Slack summary so you can review and send with one click.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on open print shop quotes?
WebRun opens Printavo every morning, finds quotes that have sat open for 2 or more days, and drafts a friendly follow-up email in Gmail for each one. It then posts your team a Slack digest of pending quotes so you can review the drafts and send them with one click.
- No open quote goes cold without a timely follow-up
- Every follow-up is reviewed by a human before the customer sees it
- Quotes already accepted are skipped automatically from live Printavo status
Built for print shop owners · screen printers · sign shops · promo product shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.printavo.comin a real browser with your saved login - no setup, no API keys. -
1
Printavo - find open quotes past 2 days
printavo.com How to Automate Printavo
WebRun opens Printavo to find open quotes past 2 days. - Open Printavo and filter quotes to the Pending status
- Identify quotes created more than 2 days ago with no customer response
- Capture the customer name, quote total, and line items for each
Done when Every stale open quote is listed with its customer details and value.
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2
Gmail - draft follow-up email per quote
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up email per quote. - Draft a short, friendly follow-up for each quote referencing the job description and total
- Save every draft in Gmail for your review. Do not send any email automatically
- Flag drafts for quotes over your review threshold with a subject-line note
Done when A draft follow-up email exists in Gmail for every stale quote.
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3
Slack - post review list for approval
slack.com How to Automate Slack
WebRun opens Slack to post review list for approval. - Post a summary of open quotes to your chosen Slack channel
- List customer name, quote age, and value for each
- Remind the team that drafts are waiting in Gmail for review before sending
Done when Your team has a Slack digest of pending quotes and knows drafts are ready to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send emails to customers on its own?
No. WebRun saves every follow-up as a Gmail draft for you to review and send. Nothing goes to a customer without your approval.
How many days old does a quote need to be before it triggers a follow-up?
The default is 2 days, but you can adjust that threshold when you set up the workflow to match your shop's typical response window.
What if a customer already accepted the quote?
WebRun reads the live quote status in Printavo each morning, so any quote that moved to accepted or approved is skipped automatically.
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Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.