Notify customers the moment their order is ready for pickup
Every hour, WebRun checks Printavo for jobs that have moved to a ready-for-pickup status since the last run, drafts a pickup notification email for each customer in Gmail, and posts your front desk a Slack alert listing the orders ready to go.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically notify customers when their print order is ready for pickup?
WebRun checks Printavo every hour for jobs that have moved to a ready-for-pickup status, then drafts a friendly notification email in Gmail for each customer. It also posts your front desk a Slack list of ready orders so staff can review the drafts and send them before the customer arrives.
- Customers hear their order is ready within the hour, not at end of day
- Every notification is reviewed by staff before the customer receives it
- Already-notified orders are skipped automatically on every run
Built for print shop owners · screen printers · sign shops · promo product shops
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
www.printavo.comin a real browser with your saved login - no setup, no API keys. -
1
Printavo - detect jobs moved to ready status
printavo.com How to Automate Printavo
WebRun opens Printavo to detect jobs moved to ready status. - Open Printavo and check for orders that have moved to the ready-for-pickup or completed status since the last run
- Capture the customer name, order number, job name, and any pickup notes for each
- Skip any order for which a pickup notification has already been sent
Done when Every newly completed order is listed with its customer contact details.
-
2
Gmail - draft pickup notification per order
gmail.com How to Automate Gmail
WebRun opens Gmail to draft pickup notification per order. - Draft a friendly pickup notification for each order, including the order name, your shop address, and hours
- Save every notification as a Gmail draft for staff review. Do not send automatically
- Flag any orders with special delivery or shipping instructions in the draft subject line
Done when A draft pickup notification exists in Gmail for every newly completed order.
-
3
Slack - alert front desk to ready orders
slack.com How to Automate Slack
WebRun opens Slack to alert front desk to ready orders. - Post a ready-for-pickup list to the front desk Slack channel
- Include order number, customer name, and number of units for each order
- Note that Gmail drafts are ready for staff to review and send
Done when Front desk staff have a live Slack list of orders ready for pickup.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it message customers automatically when their order is ready?
No. WebRun saves each pickup notification as a Gmail draft for your staff to review and send. No customer is contacted without a human approving the message first.
How often does it check for newly completed orders?
Every hour by default. You can change the frequency to every 30 minutes or every 2 hours to match your shop's typical completion pace.
What if an order is picked up before the notification is sent?
Staff can discard the draft in Gmail if the customer has already collected. The Slack list also serves as a double-check before sending any notification.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.