Flag bills stuck waiting on approval
WebRun checks Plooto for bills waiting too long on approval, exports the list to a Google Sheet, and emails the approver a reminder so payments don't stall.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I catch bills stuck waiting on approval in Plooto?
WebRun checks Plooto every morning for bills waiting more than 3 business days on approval, exports the full list with vendor, amount, and approver to a Google Sheet, and emails each approver a reminder of their pending bills. Approving or paying stays a human decision inside Plooto, this just keeps stuck bills from being forgotten.
- Stuck bills get a reminder after 3 days instead of sitting indefinitely
- Approvers see exactly which of their bills are waiting
- Total value awaiting approval is visible in one running sheet
Built for finance teams · controllers · small business owners · AP approvers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
plooto.comin a real browser with your saved login - no setup, no API keys. -
1
Plooto - find bills waiting on approval too long
plooto.com
WebRun opens Plooto to find bills waiting on approval too long. - Open Plooto and list bills awaiting approval
- Check how many days each has been waiting
- Flag anything waiting more than 3 business days
Done when Every bill waiting more than 3 days is listed with its approver.
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2
Google Sheets - export the list to a sheet
google.com How to Automate Google Sheets
WebRun opens Google Sheets to export the list to a sheet. - Export the list of stuck bills to a tracking sheet
- Include vendor, amount, due date, and approver
- Keep a running total of value awaiting approval
Done when The sheet reflects every bill currently stuck in approval.
-
3
Gmail - email the approver a reminder
gmail.com How to Automate Gmail
WebRun opens Gmail to email the approver a reminder. - Send the approver a reminder listing their pending bills
- Include the vendor, amount, and how long each has waited
- Send only to your own internal approvers, never a vendor
Done when Every approver with a stuck bill has received a reminder.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it approve or pay the bill?
No. It only flags what's stuck and reminds the approver. Approving and paying a bill always stays a human decision inside Plooto.
Who gets the reminder email?
Only the internal approver assigned to that bill in Plooto. It never emails a vendor about a pending payment.
What counts as stuck?
Any bill still awaiting approval more than 3 business days after it entered Plooto, based on its live approval status.
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