Stay on top of expiring pet vaccination records
Every Monday, WebRun opens Time To Pet, scans pet profiles for vaccination records expiring within the next 30 days, drafts a friendly reminder to each owner asking them to update the records before the visit, and posts a summary of at-risk pets to your team Slack channel.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically track and remind clients about expiring pet vaccination records?
Every Monday, WebRun scans all pet profiles in Time To Pet for vaccination records expiring in the next 30 days and drafts a friendly reminder to each owner asking them to upload an updated record. A summary of at-risk pets is posted to Slack with urgency flags for those with imminent visits. Every owner email waits in Gmail for your approval before it is sent.
- Expiring vaccination records are caught 30 days in advance
- Pets with imminent visits are flagged as urgent so you prioritise correctly
- No vaccination reminder reaches an owner without your sign-off
Built for pet sitters · dog walkers · pet sitting businesses · pet care team managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
timetopet.comin a real browser with your saved login - no setup, no API keys. -
1
Time To Pet - find pets with expiring vaccination records
timetopet.com How to Automate Time To Pet
WebRun opens Time To Pet to find pets with expiring vaccination records. - Open Time To Pet and review vaccination records across all active client pet profiles
- Find pets whose rabies, bordetella, or other required vaccinations expire within the next 30 days
- Capture the pet name, owner name, vaccine type, and expiry date for each
Done when All pets with vaccinations expiring in the next 30 days are listed with their owner details.
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2
Gmail - draft reminder to owner for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft reminder to owner for review. - Draft a friendly reminder email to each pet owner naming the pet and the expiring vaccine
- Ask the owner to upload an updated record to their Time To Pet profile before the next visit
- Leave every draft unsent in Gmail for your review and approval
Done when A vaccination reminder draft is ready in Gmail for each at-risk pet.
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3
Slack - post at-risk pets list to team
slack.com How to Automate Slack
WebRun opens Slack to post at-risk pets list to team. - Post a weekly list of pets with expiring vaccination records to the team Slack channel
- Include pet name, owner name, vaccine type, and days until expiry
- Flag pets with visits booked in the next 14 days as urgent
Done when Team has this week's expiring vaccination list in Slack with urgency flags.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email pet owners about expiring vaccinations automatically?
No. WebRun drafts the reminder and leaves it in Gmail for your review. Nothing is sent to an owner until you approve and send it yourself.
How far in advance does it flag expiring records?
By default it flags vaccinations expiring within 30 days. Pets with visits booked in the next 14 days are marked urgent so you can prioritise them.
What if an owner uploads an updated record after the reminder is drafted?
Check Time To Pet before sending the draft. If the record is now current, simply delete the draft. Future Monday runs will not include that pet unless a new expiry is approaching.
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