Remind employees to finish benefits open enrollment
Every morning during open enrollment, WebRun opens PrismHR, checks which worksite employees have not finished their benefits elections, drafts a personal reminder in Gmail for each one, leaves every draft unsent for your benefits admin to review, and logs the day's participation rate to a Google Sheet.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind employees to finish benefits open enrollment before it closes?
Every morning during open enrollment, WebRun checks PrismHR for worksite employees who have not finished their benefits elections, drafts a personal reminder naming the deadline for each one in Gmail, and leaves every draft unsent for your benefits admin to review. It then logs that day's completion numbers by client to a Google Sheet, so low participation gets caught while the window is open.
- Employees get a personal reminder while the enrollment window is still open
- Benefits admins review every message before it goes out
- Low participation clients get flagged daily instead of after the deadline
Built for PEOs · ASOs · benefits administrators · HR outsourcing firms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.prismhr.comin a real browser with your saved login - no setup, no API keys. -
1
PrismHR - find incomplete enrollments
prismhr.com How to Automate PrismHR
WebRun opens PrismHR to find incomplete enrollments. - Open PrismHR and filter open enrollment status to Not Started or Incomplete
- Capture the employee, client, plan options offered, and days left in the window for each
- Skip anyone already reminded today
Done when Every employee with an incomplete enrollment has been listed with the days left in the window.
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2
Gmail - draft employee reminders
gmail.com How to Automate Gmail
WebRun opens Gmail to draft employee reminders. - Draft a short, clear reminder to each employee naming the enrollment deadline
- Point them to their PrismHR enrollment link and who to ask for help
- Save every message as a draft and leave it unsent for your benefits admin to review
Done when A reminder draft sits ready in Gmail for every employee with an incomplete enrollment.
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3
Google Sheets - log participation numbers
docs.google.com How to Automate Google Sheets
WebRun opens Google Sheets to log participation numbers. - Add a row for today with the count of completed, incomplete, and not started enrollments by client
- Update each client's running participation rate
- Highlight any client tracking below 80 percent completion
Done when Today's participation numbers are logged in the tracker.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email employees without a human reviewing it first?
No. WebRun only drafts each enrollment reminder in Gmail and leaves it unsent. Your benefits admin reads every draft and clicks send, so nothing reaches an employee automatically.
Does it share any health plan details in the reminder?
No. The reminder only names the deadline and points the employee back to PrismHR to review and choose their own plan, so no health or coverage detail is written into the email.
How is the participation tracker kept accurate?
It rereads live PrismHR enrollment status each morning and rewrites that day's row, so the count of completed, incomplete, and not started elections always matches the current numbers.
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