Catch overtime exceptions before payroll goes out
Every morning before that day's runs, WebRun opens Payroll Relief to scan each client's current batch for employees whose overtime is well above their trailing average, checks the labor cost impact in the client's QuickBooks job costing, and pings your processing team in Telegram to confirm the hours before the batch is submitted.
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How do I catch overtime exceptions before a client's payroll batch is submitted?
Every morning before that day's runs, WebRun opens Payroll Relief to scan each client's current batch for employees with unusually high overtime against their trailing average, then checks the cost impact in the client's QuickBooks job costing. It pings your processing team in Telegram to confirm the hours before submission, catching costly overtime errors before payroll goes out, not after.
- Costly overtime errors get caught before submission, not after
- Every exception is checked against the employee's own trailing average
- Processing team confirms in Telegram instead of digging through the batch
Built for payroll service bureaus · accounting firms · payroll processors · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.accountantsworld.com/payroll-reliefin a real browser with your saved login - no setup, no API keys. -
1
Payroll Relief - scan for overtime exceptions
accountantsworld.com How to Automate Payroll Relief
WebRun opens Payroll Relief to scan for overtime exceptions. - Open Payroll Relief and review each client's current batch
- Compare each employee's overtime hours against their trailing average
- Flag any employee whose overtime is well above their normal pattern
Done when Every overtime exception in today's batches is listed against its trailing average.
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2
QuickBooks - check the labor cost impact
- Open the client's QuickBooks job costing or class tracking
- Check the labor cost impact of the flagged overtime
- Note if the added cost pushes a job or department over budget
Done when The cost impact of every flagged exception is confirmed.
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3
Telegram - flag exceptions for confirmation
telegram.org How to Automate Telegram
WebRun opens Telegram to flag exceptions for confirmation. - Send a message to the processing team naming each flagged employee, client, and hours
- Include the cost impact from QuickBooks
- Ask the processor to confirm the hours before the batch is submitted
Done when Your processing team has confirmed or corrected every overtime exception before submission.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it change or remove the overtime hours itself?
No. WebRun only flags the exception and asks your processor to confirm it in Telegram. Correcting or approving hours stays with your team in Payroll Relief.
How does it decide what counts as unusual overtime?
It compares each employee's overtime hours this run against their own trailing average, so the flag reflects a real change in pattern, not an arbitrary hour cap.
Does this delay the payroll run?
No. It runs before submission each morning and only flags exceptions for a quick confirmation, so a normal batch with no exceptions moves through untouched.
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