Close every open referral loop for your pain management practice
Every Monday, WebRun opens DrChrono, scans outgoing referrals sent in the past 30 days, checks whether a consultation note or result has been received back into the chart, and posts the care team a Slack digest of open loops ranked by days outstanding so nothing slips through.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track open referral loops for my pain management patients in DrChrono?
WebRun scans DrChrono every Monday for outgoing referrals sent in the past 30 days that have no returned consultation note. It posts the care team a Slack digest sorted by days outstanding, flagging those over 21 days as high priority, so every referral loop gets chased and closed before the patient's care is impacted.
- Every open referral loop is flagged within one week of the 14-day mark
- Care team sees a ranked open-loop list in Slack every Monday
- Cancelled and resolved referrals drop off the list automatically
Built for pain management care coordinators · clinical team leads · interventional pain providers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.drchrono.comin a real browser with your saved login - no setup, no API keys. -
1
DrChrono - scan outgoing referrals for missing consultation notes
drchrono.com How to Automate DrChrono
WebRun opens DrChrono to scan outgoing referrals for missing consultation notes. - Open DrChrono and pull all outgoing referrals sent in the past 30 days
- For each referral, check whether a consultation note or result has been received and filed in the chart
- Flag referrals with no returned note after 14 days as overdue
- Note the patient (initials), referring provider, specialty referred to, and days since referral sent
Done when Every open referral without a returned consultation note is listed with days outstanding.
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2
Slack - post open referral loop tracker
slack.com How to Automate Slack
WebRun opens Slack to post open referral loop tracker. - Post the open referral loop digest to the care team channel
- Sort by days outstanding, longest first
- Flag referrals over 21 days with no return note as high priority for provider follow-up
Done when Care team has this week's open referral loop list in Slack sorted by urgency.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it contact the specialist or patient automatically?
No. WebRun posts the open loop list for your care team to follow up. Any outreach to a specialist office or patient is handled by staff, keeping PHI protected and ensuring a clinician drives the communication.
How does it know if a consultation note has been received?
WebRun checks the DrChrono chart for a returned document, fax, or note filed after the referral date. If no inbound document is found for that referral, the loop is flagged as open.
What if the referral was cancelled or the patient declined?
Referrals marked cancelled or patient-declined in DrChrono are excluded automatically each run. Only active, unresolved referrals appear on the worklist.
Related templates
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