Spot who is ready for take-home phase advancement
Every Monday, WebRun opens Zoobook Systems, checks each patient's time in treatment, drug screen history, attendance, and current take-home level against the criteria for the next phase, and logs everyone who now qualifies to a Google Sheet for the medical director to review and approve.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I track which patients are eligible for take-home phase advancement?
WebRun checks Zoobook Systems every Monday for patients who now meet the criteria for their next take-home phase, weighing time in treatment, drug screen history, and attendance. It logs each newly eligible patient to a Google Sheet with the criteria met, leaving the actual advancement decision for the medical director to review and approve.
- Newly eligible patients surface every Monday instead of during a chart audit
- The medical director reviews a criteria backed list instead of raw charts
- A new positive screen removes a patient from eligibility the same week
Built for OTP medical directors · methadone clinic counselors · OTP nurse managers · take-home level review committees
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.zoobooksystems.comin a real browser with your saved login - no setup, no API keys. -
1
Zoobook Systems - check phase advancement criteria
zoobooksystems.com How to Automate Zoobook Systems
WebRun opens Zoobook Systems to check phase advancement criteria. - Open Zoobook Systems and pull the active patient roster with current take-home level
- Check time in treatment, recent drug screen results, and attendance for each patient
- Compare against the criteria for the next take-home phase
- Exclude anyone with a recent positive screen, missed dose, or open diversion concern
Done when Every patient's eligibility for the next phase is checked against current criteria.
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2
Google Sheets - log eligible patients for review
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log eligible patients for review. - Open the Phase Advancement Review sheet
- Add a row for each newly eligible patient with time in treatment and screen history
- Mark the recommended next phase and the criteria met
- Leave a column for the medical director's approval, blank until signed off
Done when Every newly eligible patient is logged with their criteria, awaiting medical director approval.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it advance a patient's take-home phase on its own?
No. WebRun only logs who meets the criteria. Advancing a patient's take-home phase is a clinical decision that stays with the medical director, recorded as a manual approval in the sheet.
What criteria does it check?
Time in treatment, recent drug screen results, dosing attendance, and any open diversion concern, compared against the requirement for the next take-home level, in line with federal opioid treatment standards.
What if a patient had a positive screen after being flagged eligible?
It rechecks the full criteria every Monday, so a new positive screen or missed dose removes that patient from the eligible list on the very next run.
Related templates
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