Send show advance confirmation requests to artists
When a show moves to Confirmed status in Prism.fm, WebRun pulls the full show details, creates a Google Calendar event for the advance call, drafts an advance confirmation email to the artist's production contact with the show schedule and an advance checklist, and holds the draft for your review before it goes out.
- No credit card
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- Cancel anytime
How do I automatically create advance confirmation emails when a show is confirmed in Prism.fm?
When a show is confirmed in Prism.fm, WebRun pulls the full show details, creates an advance call event in Google Calendar two weeks before the date, and drafts the advance confirmation email to the artist's production contact in Gmail. The draft includes the schedule, stage specs, and checklist and waits for your review before anything is sent.
- Every confirmed show gets an advance email drafted within minutes
- No production contact is emailed without your explicit review
- Advance call events land on the calendar automatically for every new confirm
Built for venue production managers · talent buyers · show advancing teams · concert promoters
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
prism.fmin a real browser with your saved login - no setup, no API keys. -
1
Prism.fm - detect newly confirmed show
prism.fm How to Automate Prism.fm
WebRun opens Prism.fm to detect newly confirmed show. - Open Prism.fm and check for shows that recently moved to Confirmed status
- Pull the artist name, show date, load-in time, capacity, deal terms, and production contact details
- Note any special rider or advance requirements already recorded
Done when Full show details and production contact info are captured for each newly confirmed show.
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2
Google Calendar - create advance call event
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to create advance call event. - Create a calendar event for the production advance call, set two weeks before the show date
- Add the show details and production contact to the event description
Done when An advance call event is on the calendar for each newly confirmed show.
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3
Gmail - draft advance confirmation email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft advance confirmation email. - Draft the advance confirmation email to the artist's production contact
- Include the show date, load-in time, stage dimensions, house capacity, and advance checklist items
- Leave the draft unsent for your review before it goes to the artist or agent
Done when A complete advance confirmation draft is ready in Gmail, awaiting your approval before sending.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the artist or their team without my approval?
No. Every advance confirmation is left as a Gmail draft. Nothing is sent to the artist, manager, or production contact until you review and approve it.
Where does it get the advance checklist items?
It uses a standard advance template you configure. The show-specific details from Prism.fm are merged in automatically for each confirmed date.
What if the production contact is not yet in Prism.fm?
It flags the missing contact in the draft subject line so you know to add the contact before sending.
Related templates
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