Draft follow-up emails for open show offers
Every morning, WebRun opens Prism.fm, finds offers that have been awaiting a response for more than three days, drafts a polite follow-up email for each agent or manager in Gmail, logs the outreach in a Google Sheet, and leaves every draft for you to review before sending.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically follow up on open show offers in Prism.fm?
Every morning WebRun opens Prism.fm, finds show offers that have had no response in three or more days, drafts a polite follow-up email for each agent in Gmail, and logs the outreach in Google Sheets. Every draft waits for your review before anything is sent, keeping your pipeline moving without emailing anyone uninvited.
- Stale offers get a follow-up draft every morning without manual searching
- Nothing is sent to an agent without your explicit sign-off
- Every outreach is logged in Google Sheets for easy pipeline review
Built for talent buyers · venue bookers · independent promoters · concert venue managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
prism.fmin a real browser with your saved login - no setup, no API keys. -
1
Prism.fm - find open offers past follow-up threshold
prism.fm How to Automate Prism.fm
WebRun opens Prism.fm to find open offers past follow-up threshold. - Open Prism.fm and navigate to the Offers section
- Filter for offers in Pending or Sent status with no response in the past three days
- Capture the artist name, agent contact, offer amount, and show date for each
Done when Every stale open offer is listed with its contact and offer details.
-
2
Gmail - draft follow-up email for each offer
gmail.com How to Automate Gmail
WebRun opens Gmail to draft follow-up email for each offer. - Draft a short, professional follow-up email for each offer in Gmail
- Reference the specific artist, show date, and offer amount in the message
- Leave each draft unsent for your review before it goes out
Done when Follow-up drafts are ready in Gmail for every stale offer, all awaiting approval.
-
3
Google Sheets - log outreach status
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log outreach status. - Open the offer tracking sheet and log each drafted follow-up with the date and contact
- Mark the follow-up count so repeat chasers are visible at a glance
Done when The tracking sheet reflects today's follow-up drafts and cumulative outreach counts.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send the follow-up emails without me?
No. Every email is left as a Gmail draft for you to review and send. Nothing is emailed to an agent or manager without your explicit approval.
How does it know what to say in the follow-up?
It pulls the artist name, show date, and offer amount from Prism.fm and uses a polite, professional template. You can adjust the tone or wording before sending.
What if an offer already got a response overnight?
It reads the live offer status in Prism.fm each morning, so any offer that received a response is skipped automatically.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.