Route every new show inquiry to the right buyer
When a new booking inquiry arrives in Gmail, WebRun reads the artist name, genre, requested date, and contact details, checks calendar availability in Prism.fm, and posts a routed lead summary to the right talent buyer in Slack so nothing falls through the cracks.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically route new show booking inquiries to the right talent buyer?
WebRun watches your Gmail for new booking inquiries, extracts the artist, genre, and requested date, checks Prism.fm for availability, and routes a structured lead card to the right talent buyer in Slack within minutes, so every inquiry reaches the right person before it goes cold.
- Every inquiry reaches the right buyer within minutes of arriving
- Availability conflicts are flagged before anyone replies
- No inquiry sits unrouted in a shared inbox
Built for music venue talent buyers · independent promoters · live music bookers · performing arts centers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
mail.google.comin a real browser with your saved login - no setup, no API keys. -
1
Gmail - read incoming booking inquiry
gmail.com How to Automate Gmail
WebRun opens Gmail to read incoming booking inquiry. - Open Gmail and find unread emails tagged as booking inquiries
- Extract the artist or act name, genre, requested date range, and agent or manager contact
- Note the estimated audience size or ticket tier if mentioned
Done when Every new inquiry has a structured summary ready for routing.
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2
Prism.fm - check date availability
prism.fm How to Automate Prism.fm
WebRun opens Prism.fm to check date availability. - Open Prism.fm and check the event calendar for the requested dates
- Flag whether the date is open, on hold, or already confirmed
- Note any competing holds that the buyer should weigh
Done when Date availability and any conflicts are confirmed in Prism.fm.
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3
Slack - route lead to the right buyer
slack.com How to Automate Slack
WebRun opens Slack to route lead to the right buyer. - Post the lead summary to the matching talent buyer based on genre or room size
- Include artist name, requested date, availability status, and the original sender
- Leave the reply and next steps for the buyer to handle
Done when The right buyer has a full lead summary waiting in Slack.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it reply to the agent or artist directly?
No. WebRun only posts an internal Slack summary. It never replies to the sender or contacts anyone externally on its own.
How does it know which buyer to route to?
It uses the genre and room-size signals in the inquiry to match against the routing rules you set up. You can adjust the rules at any time.
What if the date is already booked?
It flags the conflict in the Slack card so the buyer sees the hold or confirmed show before responding to the inquiry.
Related templates
Put this on autopilot.
Turn it on in minutes - or have our team set it up for you.