Turn cycle counts into a clean variance report
Every night, WebRun opens DDI Inform, pulls every cycle count completed that day, calculates the variance in quantity and dollar value against the system count, logs each line to a running variance sheet, and posts inventory control a Slack summary with the largest discrepancies flagged for recount.
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How do I automatically track cycle count variance in DDI Inform?
WebRun pulls every cycle count completed in DDI Inform each night, calculates the variance between the counted and system quantities in units and dollars, and logs each line to a running Google Sheet. It then posts inventory control a Slack summary with the largest discrepancies flagged for recount, so shrink gets caught the next morning, not at year end.
- The biggest dollar variances get flagged for recount the next morning, not at year end
- Monthly inventory accuracy builds automatically from every night's count
- Inventory control opens Slack to a ranked variance summary instead of a raw count file
Built for industrial distributors · warehouse managers · inventory control teams · MRO suppliers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.ddisystem.comin a real browser with your saved login - no setup, no API keys. -
1
DDI System (Inform ERP) - pull completed cycle counts
ddisystem.com How to Automate DDI System (Inform ERP)
WebRun opens DDI System (Inform ERP) to pull completed cycle counts. - Open DDI Inform and pull every cycle count completed today
- Capture the counted quantity and the system on hand quantity for each SKU
- Calculate the unit and dollar variance for each line
Done when Every completed count today has a calculated variance.
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2
Google Sheets - log the variance by SKU
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log the variance by SKU. - Log each counted SKU, its variance, and the counter's name to the running variance sheet
- Sort the sheet so the largest dollar variances sit at the top
- Carry forward the running accuracy percentage for the month
Done when Today's counts are logged and the sheet is sorted by variance size.
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3
Slack - flag the largest discrepancies
slack.com How to Automate Slack
WebRun opens Slack to flag the largest discrepancies. - Post inventory control a summary of today's variance count and total dollar impact
- Flag any SKU with a variance over your threshold for a recount
- Link to the full sheet for anyone who wants the detail
Done when Inventory control has today's variance summary with recounts flagged.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it adjust inventory to match the count automatically?
No. WebRun only logs and reports the variance. Any inventory adjustment in DDI Inform still needs a warehouse manager to review and post it.
How does it decide what counts as a big variance?
It flags any SKU whose variance passes the dollar threshold you set, so a handful of high value discrepancies do not get buried in a long list of rounding errors.
Can it track accuracy over time, not just one night?
Yes. Each night's counts are logged to the same running sheet, so the monthly accuracy percentage builds automatically instead of being recalculated by hand.
Related templates
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