Collect deposits before move day without chasing manually
Every morning, WebRun checks SmartMoving for confirmed bookings with no deposit on file, creates a Stripe payment link for each outstanding deposit, drafts a payment request email in Gmail for team review, and posts a Slack alert so nothing slips through.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically collect deposits from moving customers after booking?
WebRun checks SmartMoving every morning for confirmed bookings with no deposit on file, creates a Stripe payment link for each one, and drafts a deposit request email in Gmail. Your team reviews each draft before it reaches the customer, and once payment is recorded, the booking is automatically skipped on future runs.
- Every confirmed booking gets a deposit request drafted within 24 hours
- Jobs with move dates under 7 days are flagged as urgent in Slack
- Paid deposits are recognized automatically so no duplicate requests go out
Built for moving companies · moving finance teams · operations managers
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.smartmoving.comin a real browser with your saved login - no setup, no API keys. -
1
SmartMoving - find bookings with no deposit
smartmoving.com
WebRun opens SmartMoving to find bookings with no deposit. - Open SmartMoving and filter confirmed bookings to those with no deposit recorded
- Capture customer name, email, move date, total estimate, and required deposit amount
- Sort by move date so the most urgent jobs appear first
- Skip any customer who already has a deposit request sent in the last 48 hours
Done when Every confirmed booking with a missing deposit is listed with its payment details.
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2
Stripe - create deposit payment link
stripe.com How to Automate Stripe
WebRun opens Stripe to create deposit payment link. - Create a Stripe payment link for the required deposit amount for each booking
- Label the payment link with the customer name and move date for easy identification
- Note the payment link URL to include in the customer email
Done when A Stripe payment link exists for every outstanding deposit.
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3
Gmail - draft deposit request email for review
gmail.com How to Automate Gmail
WebRun opens Gmail to draft deposit request email for review. - Draft a deposit request email to each customer with their move date and deposit amount
- Embed the Stripe payment link prominently so the customer can pay in one click
- Keep the tone friendly and remind the customer that the deposit secures their move date
- Leave every draft in Gmail for a team member to review before sending
Done when A ready-to-send deposit request draft is in Gmail for every unpaid booking.
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4
Slack - alert team to pending deposits
slack.com How to Automate Slack
WebRun opens Slack to alert team to pending deposits. - Post a daily list of bookings with pending deposits to the finance or operations channel
- Sort by move date and flag jobs moving within 7 days as urgent
- Include the customer name, move date, and deposit amount for quick context
Done when The team has a prioritized Slack list of deposits to chase today.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it charge a customer's card or send a payment request without my approval?
No. WebRun drafts the email and creates the Stripe payment link, but nothing is sent to the customer until a team member reviews and approves the draft in Gmail.
What happens when a customer pays the deposit?
Stripe records the payment and SmartMoving is updated. On the next run, WebRun sees the deposit on file and skips that booking automatically.
Can it send a second reminder if a customer still has not paid?
Yes. If the deposit is still missing after 48 hours, WebRun drafts a follow-up reminder on the next run and flags the booking again in Slack for your team to action.
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