Catch overallocated team members in Mosaic early
Every morning, WebRun checks Mosaic for anyone scheduled above 100 percent capacity for the week, pulls each overallocated person's active project docs from Google Drive for context, and drafts a short Twilio alert naming who is over capacity and by how much.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I catch overallocated team members in Mosaic before it's a problem?
WebRun checks Mosaic every morning for anyone scheduled above 100 percent capacity for the week. It pulls each overallocated person's active project docs from Google Drive for context, then drafts a short Twilio alert naming who is over capacity and by how much, leaving it unsent for the resource manager to review and send.
- Overallocation is caught the same morning it happens, not at the next planning meeting
- The resource manager gets project context alongside the alert, not just a number
- Nothing is texted to anyone without a human review first
Built for agencies · resource managers · operations leads · professional services
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
-
WebRun signs in and gets to work
Opens
app.mosaicapp.comin a real browser with your saved login - no setup, no API keys. -
1
Mosaic - find people over allocated this week
mosaicapp.com
WebRun opens Mosaic to find people over allocated this week. - Open the schedule and scan this week's allocations by person
- Flag anyone scheduled above 100 percent capacity
- Capture the name, percent allocated, and projects involved
Done when Everyone over allocated this week is listed with their percent and projects.
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2
Google Drive - pull context from their active project docs
drive.google.com How to Automate Google Drive
WebRun opens Google Drive to pull context from their active project docs. - Open the active project folders for each overallocated person
- Note which projects have documents recently updated
- Use this to see where the real workload is concentrated
Done when Each overallocated person's active project activity is noted.
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3
Twilio - draft an alert for the resource manager
twilio.com How to Automate Twilio
WebRun opens Twilio to draft an alert for the resource manager. - Draft a short alert text for the resource manager
- Name who is overallocated and by how much
- Leave every draft unsent. WebRun never sends a text on its own
Done when A ready-to-send alert draft exists for the resource manager.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it reassign anyone's workload?
No. It only flags who is over capacity and by how much. Rebalancing assignments is left to the resource manager.
Does it text the overallocated person directly?
No. It drafts one alert for the resource manager, not a message to the team member, and never sends it without review.
What counts as overallocated?
Anyone scheduled above 100 percent of their capacity in Mosaic for the current week.
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