Celebrate student birthdays and deepen loyalty
Every morning, WebRun opens Kicksite and checks for students whose birthday falls today or tomorrow, drafts a warm, personalized birthday message for each student in Gmail, and posts a Slack nudge to your front desk so every student hears from the school on their special day.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I automatically send birthday messages to martial arts students?
Every morning, WebRun opens Kicksite and checks for students with a birthday today or tomorrow. It drafts a warm, personalized message for each student in Gmail and posts a daily reminder to your front-desk team in Slack, so every student hears from the school on their birthday and every draft is sent only after staff approval.
- Every active student's birthday is acknowledged with a personalized message
- Front desk spends seconds approving drafts instead of writing messages from scratch
- Students with missing birthday data are flagged so records can be completed
Built for martial arts schools · dojos · karate studios · BJJ academies · MMA gyms
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.kicksite.comin a real browser with your saved login - no setup, no API keys. -
1
Kicksite - find today's and tomorrow's birthdays
kicksite.com
WebRun opens Kicksite to find today's and tomorrow's birthdays. - Open Kicksite and check each active student's date of birth
- Identify students whose birthday falls today or tomorrow
- Capture each student's name, email, belt rank, and membership type
- Skip students whose birthday was already acknowledged with a message in the last 3 days
Done when Every student with an upcoming birthday is listed with their contact details and belt rank.
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2
Gmail - draft birthday messages
gmail.com How to Automate Gmail
WebRun opens Gmail to draft birthday messages. - Draft a warm, personalized birthday message for each student
- Address the student by first name and reference their rank or time training at the school
- Keep the message friendly and brief, without any sales or renewal language
- Leave every draft unsent in Gmail for a staff member to review and send
Done when A birthday draft is in Gmail for every student with an upcoming birthday.
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3
Slack - nudge front desk
slack.com How to Automate Slack
WebRun opens Slack to nudge front desk. - Post a birthday reminder to the front-desk channel
- List each student's name, belt rank, and birthday date
- Note that drafts are ready in Gmail for staff to review and send
Done when The front-desk team has a daily birthday reminder in Slack and knows drafts are ready.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it send birthday messages to students automatically?
No. Every birthday message is drafted in Gmail and left unsent for staff to review and approve. Students only receive a message after a human decides to send it.
What if the school wants to include a birthday offer or discount?
The draft can be configured to include a special birthday offer, such as a free guest pass or a discount on the next month's tuition. Staff can adjust the offer in the draft before sending.
What if a student's birthday is not recorded in Kicksite?
WebRun can only find birthdays that are recorded. If a student's date of birth is missing, they will not appear in the daily run. The Slack reminder flags any students without a birthday on file so your team can collect the information.
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