Recover failed tuition payments automatically
When a tuition payment fails in Kicksite, WebRun captures the student's details, drafts a polite payment recovery email, leaves it unsent for staff review, and posts a Slack alert so your team can follow up before the account goes delinquent.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I recover failed tuition payments at my martial arts school?
When a tuition payment fails in Kicksite, WebRun immediately captures the student's billing details, drafts a polite payment recovery email in Gmail, and posts a Slack alert to your billing team. Staff review and send the draft, so every failed payment gets a personal follow-up within minutes, not days.
- Every failed payment triggers a staff alert within minutes
- Recovery emails are drafted and ready for one-click approval
- No delinquent account slips through without a personal follow-up
Built for martial arts schools · dojos · MMA gyms · karate studios · BJJ academies
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
app.kicksite.comin a real browser with your saved login - no setup, no API keys. -
1
Kicksite - detect failed payment
kicksite.com
WebRun opens Kicksite to detect failed payment. - Open Kicksite and check the billing dashboard for newly failed payments
- Capture the student's name, email, failed amount, and payment method on file
- Note the number of previous failed attempts for this student
- Skip students already in an active payment retry cycle
Done when Every new failed payment is captured with the student's contact and billing details.
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2
Gmail - draft recovery email
gmail.com How to Automate Gmail
WebRun opens Gmail to draft recovery email. - Draft a polite, on-brand payment recovery email for each student
- Include the failed amount, a brief explanation, and a link to update payment details
- Leave the draft unsent in Gmail for a staff member to review before sending
- Do not send any message automatically
Done when A payment recovery draft sits in Gmail for every failed payment, awaiting staff approval.
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3
Slack - alert front desk
slack.com How to Automate Slack
WebRun opens Slack to alert front desk. - Post an alert to the billing channel with the student's name and failed amount
- Include the number of prior failed attempts so staff can prioritize outreach
- Note whether a recovery draft is ready in Gmail
Done when The billing team has an immediate Slack alert for every new failed payment.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it email the student automatically when a payment fails?
No. Every recovery message is drafted and left unsent in Gmail. A staff member reviews and sends it, so the student never receives an automated message without human approval.
What information does it include in the recovery email?
The draft includes the student's name, the failed amount, a brief explanation, and a link to update their payment method in Kicksite.
What if the payment was retried and succeeded before staff act?
WebRun reads the live payment status in Kicksite before each run, so successful retries are detected and the draft can be discarded without sending.
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