Watch your co-tenancy clauses before the test date
Every month, WebRun opens Occupier, finds retail leases with a co-tenancy clause whose annual measurement or reporting date falls in the next 60 days, holds a Google Calendar reminder for the team to confirm current anchor and occupancy status before that date, and drafts a landlord notice in Gmail if the occupancy threshold looks like it's been breached.
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How do I track co-tenancy clause test dates across my leases?
Every month, WebRun checks Occupier for retail leases with a co-tenancy clause whose annual test date falls within 60 days. It holds a Google Calendar reminder for the team to confirm current anchor and occupancy status, then drafts a landlord notice in Gmail if the threshold looks breached, so a valuable rent reduction or termination right never expires unused.
- Co-tenancy rights get checked before the test date, not after
- A breach notice is drafted and ready the moment one looks likely
- No rent reduction or termination right expires unused
Built for retail tenants · lease administrators · real estate legal teams · shopping center tenants
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
occupier.comin a real browser with your saved login - no setup, no API keys. -
1
Occupier - find co-tenancy clauses nearing test date
occupier.com How to Automate Occupier
WebRun opens Occupier to find co-tenancy clauses nearing test date. - Open Occupier and pull every lease abstract with a co-tenancy clause
- Filter to clauses whose annual measurement or reporting date falls in the next 60 days
- Capture the lease, location, required occupancy or anchor threshold, and the test date for each
Done when Every co-tenancy clause with a test date in the next 60 days is listed with its required threshold.
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2
Google Calendar - hold the occupancy check reminder
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to hold the occupancy check reminder. - Hold a reminder ahead of each test date for the team to confirm current center occupancy and anchor tenant status
- Title the hold with the location and the threshold that applies
- Include the remedy the lease grants if the threshold isn't met, such as rent reduction or termination rights
Done when Every approaching co-tenancy test date has a calendar reminder with its threshold and remedy noted.
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3
Gmail - draft the breach notice if needed
gmail.com How to Automate Gmail
WebRun opens Gmail to draft the breach notice if needed. - Draft a landlord notice for any lease where the team confirms the occupancy or anchor threshold looks breached
- Reference the specific co-tenancy clause and the remedy being invoked
- Leave every draft unsent in Gmail for legal or the lease admin team to review before it's sent. Do not send anything automatically
Done when A Gmail draft exists for every likely breach, awaiting review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it know if an anchor tenant has actually closed?
No. WebRun reads the clause terms and test date from Occupier and reminds your team to confirm current occupancy. Verifying which tenants are actually open stays a manual check by the team.
Will it send a breach notice to the landlord on its own?
No. It only drafts the notice in Gmail once your team confirms a likely breach, and leaves it unsent for legal or the lease admin team to review before anything is sent.
What if the lease has no co-tenancy clause?
It's skipped. Only leases with a co-tenancy clause abstracted in Occupier and an approaching test date show up in the reminder.
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