Dispatch your survey crews every morning with a clear daily brief
Every morning, WebRun reads the day's field assignments from Carlson Software, cross-references crew calendar entries in Google Calendar, compiles a structured dispatch brief with site address, job scope, equipment list, and access details for each crew, posts the digest to Slack, and logs the day's dispatch to Google Sheets for the project record.
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- Under $0.01 per run
- Cancel anytime
How do I automatically send a daily field dispatch digest to my survey crews?
Every morning, WebRun reads each crew's field assignments from Carlson Software, confirms bookings in Google Calendar, and posts a structured per-crew dispatch brief to Slack covering site address, job scope, equipment list, and access details. It also logs the day's dispatch to Google Sheets so your billing and project records stay current without any manual entry.
- Every field crew has a complete site brief in Slack before they leave the office
- Scheduling conflicts and missing calendar bookings are flagged before crews depart
- A Google Sheets dispatch log builds automatically for billing and project audits
Built for survey crew managers · land surveying firms · field operations coordinators · survey dispatch administrators
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.carlsonsw.comin a real browser with your saved login - no setup, no API keys. -
1
Carlson Software - read today's field assignments and job details
carlsonsw.com How to Automate Carlson Software
WebRun opens Carlson Software to read today's field assignments and job details. - Open Carlson Software and filter projects with field activity scheduled for today
- Read the site address, job scope, required instruments, access codes, and any special instructions for each
- Note the client contact name and number in case the crew needs to coordinate on arrival
Done when All today's field jobs have their full assignment details captured.
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2
Google Calendar - confirm crew calendar bookings
calendar.google.com How to Automate Google Calendar
WebRun opens Google Calendar to confirm crew calendar bookings. - Open Google Calendar and confirm each crew member has a calendar event for their assigned job today
- Flag any crew member without a confirmed calendar booking so the gap can be resolved before they leave the office
- Verify start times against site travel distances to flag any scheduling conflicts
Done when All crew bookings are confirmed in Google Calendar and scheduling conflicts are flagged.
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3
Slack - post structured dispatch digest to field crew channel
slack.com How to Automate Slack
WebRun opens Slack to post structured dispatch digest to field crew channel. - Post a structured dispatch digest to the field crew Slack channel
- Format each assignment as a separate block with crew name, site address, start time, job scope, equipment list, and access details
- Highlight any site with a hazard note or restricted access so the crew can prepare accordingly
Done when Every field crew member has their full dispatch brief in the Slack channel.
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4
Google Sheets - log daily dispatch for the project record
google.com How to Automate Google Sheets
WebRun opens Google Sheets to log daily dispatch for the project record. - Open the dispatch log in Google Sheets and append today's assignments
- Record each crew member, site, job scope, and scheduled start time
- Mark the dispatch as sent so the record is complete for project billing and audit
Done when Today's dispatch is logged in Google Sheets with all assignment details.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it contact clients or property owners automatically?
No. The dispatch digest is internal only, posted to your field crew Slack channel. Any client or property owner communication is always a separate manual step reviewed by your team before sending.
What if a crew member's assignment changes after the digest is posted?
You can trigger a manual re-run at any time and WebRun will re-read Carlson Software and Google Calendar, regenerate the dispatch digest, and post an updated brief to Slack with a note that it supersedes the earlier version.
Can it include equipment availability checks before dispatching?
Yes. If you maintain an equipment availability sheet in Google Sheets, WebRun can cross-reference it before compiling the dispatch brief and flag any job where required instruments are already booked to another crew.
Related templates
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