Catch expiring vitamin additives before they go to waste
Every morning, WebRun opens your additive inventory sheet, checks the expiry date on every vitamin and injectable vial, such as B12, glutathione, and biotin, cross-checks which are booked to be used in PracticeQ this week, and texts your lead nurse a heads-up on anything expiring within 7 days.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I get alerted before vitamin additives expire?
WebRun scans your additive inventory sheet every morning for vitamins and injectables expiring within seven days, checks PracticeQ to see which upcoming bookings will use them up, and texts your lead nurse a heads-up through Twilio on anything at risk of going to waste. Nothing gets discarded or reordered without your team acting on the alert.
- Expiring vitamins and injectables get flagged a full week out
- Lead nurse gets a same-day text instead of finding out at the fridge
- Fewer vials get thrown away unused each month
Built for IV hydration clinics · medspa IV bars · infusion therapy clinics · wellness injection clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
sheets.google.comin a real browser with your saved login - no setup, no API keys. -
1
Google Sheets - check additive expiry dates
google.com How to Automate Google Sheets
WebRun opens Google Sheets to check additive expiry dates. - Open the additive inventory sheet and read each vial's expiry date
- Flag any additive expiring within the next 7 days
- Note the quantity on hand for each flagged additive
Done when Every additive expiring within a week is flagged with its quantity.
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2
PracticeQ - cross-check this week's bookings
practiceq.com How to Automate PracticeQ
WebRun opens PracticeQ to cross-check this week's bookings. - Check this week's booked drips and injections for which flagged additives are already scheduled to be used
- Estimate how much of the flagged stock upcoming bookings will use before it expires
- Identify any flagged additive with no bookings likely to use it up in time
Done when Each flagged additive is matched against bookings likely to use it before expiry.
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3
Twilio - text the lead nurse a heads-up
twilio.com How to Automate Twilio
WebRun opens Twilio to text the lead nurse a heads-up. - Text your lead nurse the list of additives expiring within 7 days
- Call out any additive with no bookings likely to use it up in time
- Suggest offering that additive as an add-on for upcoming appointments
Done when Your lead nurse has today's expiry alert with a plan to use up flagged stock.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Does it text clients about additive availability?
No. The text goes only to your lead nurse's own phone as an internal stock alert. It never contacts a client about which additives are in stock.
How far ahead does it flag an expiry?
It flags anything expiring within 7 days, and cross checks whether this week's bookings will use it up, so your team gets an early enough warning to act.
Can it tell me which additive to discount to use it up?
It suggests offering the expiring additive as an add-on for upcoming appointments, but the decision to discount or promote it is left to your team.
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