Catch hydration package renewals before clients lapse
Every Monday, WebRun opens PracticeQ, finds clients whose hydration package has one or two visits left, drafts a friendly renewal text for each through Twilio, and posts your front desk a Slack list of who to follow up with, so no client's package lapses without a nudge.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I remind clients to renew their hydration package before it expires?
WebRun checks PracticeQ every Monday for hydration packages down to their last visit or two, drafts a friendly renewal text for each client through Twilio, and posts your front desk a Slack list of who to follow up with first. Every text stays a draft for your team to review, so no client is messaged without approval.
- Clients get a renewal nudge before their package quietly expires
- Front desk opens Monday to a ready made follow-up list
- Renewal texts wait for staff review, never sent without approval
Built for IV hydration clinics · medspa IV bars · wellness clinics · infusion therapy clinics
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
practiceq.comin a real browser with your saved login - no setup, no API keys. -
1
PracticeQ - find packages nearing their last visit
practiceq.com How to Automate PracticeQ
WebRun opens PracticeQ to find packages nearing their last visit. - Open PracticeQ and pull active hydration packages
- Find clients with one or two visits left or a renewal date within 14 days
- Note each client's package type, visits remaining, and last visit date
Done when Every package nearing its end is listed with visits remaining.
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2
Twilio - draft a renewal text for each client
twilio.com How to Automate Twilio
WebRun opens Twilio to draft a renewal text for each client. - Draft a short, friendly renewal text naming the client's package and visits left
- Queue each draft against the client's number without sending it
- Leave every text for your front desk to review and send
Done when A ready-to-send renewal draft exists for every client identified.
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3
Slack - give front desk the week's renewal list
slack.com How to Automate Slack
WebRun opens Slack to give front desk the week's renewal list. - Post the week's renewal list to the front desk channel
- Sort by soonest renewal date first
- Flag any client whose package already lapsed without a renewal booked
Done when Front desk has this week's renewal list and every drafted text to review.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it text clients without my approval?
No. WebRun only drafts each renewal text in Twilio and queues it unsent. Your front desk reviews and sends it, so no client gets a message WebRun sent on its own.
How far ahead does it catch a renewal?
It flags any package with one or two visits left or a renewal date within 14 days, so your team has time to reach out before the package actually runs out.
What if a client already renewed?
It reads the live package balance in PracticeQ each run, so anyone who already bought a new package is left off the following week's list.
Related templates
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