Hand off your iTalki bookings to your scheduling coordinator
Every morning, WebRun opens iTalki, checks for new lesson bookings, cancellations, and completions across your tutors, logs each one to Airtable, and hands your scheduling coordinator a summary note in Notion so nothing needs re-explaining.
- No credit card
- Under $0.01 per run
- Cancel anytime
How do I hand off daily iTalki booking changes to my coordinator?
WebRun checks iTalki every morning for new lesson bookings, cancellations, and completions across your tutors, logs each one to Airtable, and hands your scheduling coordinator a Notion summary note with any open slots flagged, so the handoff happens without anyone re-explaining what changed overnight.
- Open slots from cancellations get flagged the same morning
- Coordinators get one clean handoff instead of checking iTalki themselves
- Every booking change is logged without manual entry
Built for tutoring agency owners · scheduling coordinators · language school admins · independent tutor teams
What does WebRun do on every run?
The exact actions WebRun takes, in order - in plain language, so you can adjust anything.
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WebRun signs in and gets to work
Opens
www.italki.comin a real browser with your saved login - no setup, no API keys. -
1
iTalki - check new lesson bookings
italki.com
WebRun opens iTalki to check new lesson bookings. - Open your tutor dashboard and check today's bookings, cancellations, and completions
- Note the student, tutor, lesson time, and status for each
- Flag any cancellation that leaves a tutor's slot open
Done when Every booking change since the last check is captured.
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2
Airtable - log each booking
airtable.com How to Automate Airtable
WebRun opens Airtable to log each booking. - Log each booking, cancellation, and completion as a row
- Tag rows by tutor for easy filtering
- Mark newly opened slots as needing to be filled
Done when Every booking change is logged in Airtable.
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3
Notion - hand off a summary note
notion.so How to Automate Notion
WebRun opens Notion to hand off a summary note. - Write a summary note of today's bookings, cancellations, and open slots
- Assign it to your scheduling coordinator
- Link back to the full Airtable log for detail
Done when Your scheduling coordinator has today's handoff note in Notion.
How is each run configured?
Secure by default
Connect once, stays signed in
WebRun signs in once and keeps each session in a persistent environment, so every run picks up right where it left off.
Every action is checked against this policy before it runs.
Questions, answered
Will it rebook a canceled lesson on its own?
No. It only logs the cancellation and flags the open slot. Rebooking or reassigning it is always your coordinator's call.
Does it contact students or tutors?
No. It only writes to your internal Airtable and Notion. WebRun never messages a student or tutor directly.
What if a booking changes again later in the day?
It reads the live iTalki dashboard each run, so the next check picks up any further change and updates the Airtable row.
Related templates
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